| Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions |
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| 1 | Consent to Record | | 2 min | All | | | |
| 2 | Volunteering Availability (Standing Item) | Track who is available to volunteer to work on tasks outside of meeting over the next week. | FYI | All | Members please prepopulate with your availability. EMT: available Tues; Wed morn; Thurs afternoon BH: Wed & Thurs afternoon EQ: Wed & Thurs afternoon; Fri morning PS: Wednesday BD: Thursday afternoon SP: Thursday morning JT: Thursday after 1pm JT: Thursday after 1pm AA: Wednesday 2-4, Thursday morning
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| 3 | Upcoming Events (Standing Item) | Create awareness around upcoming tasks/events | 5 mins | Chairs | Updated Work Plan: 1/19 - Tentative: Primo VE and CDI training scheduled to send - for all campuses 1/19 - Course Reserves Training email scheduled to send 1/21 - Electronic Resources Q&A 1/25, 11-12pm - SILS Town Hall 1/26 - Advanced Resource Management Training email scheduled to send
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| 4 | Announcements (Standing Item) | | 10 mins | Katie | SILS Chairs Meeting Debrief Responses to Ex Libris Questions: Question about Alma Essentials trainings remaining available after Q1 deadline: These will be deprecated at some point, but ExL doesn’t know when. More info to come. Marci’s goal is to leave Alma Essentials training alone but create a separate to do list for the new end-to-end workflows (after Test Load).
New changes to Alma Essential trainings (basically AE3) There will be more of a switch to end-to-end workflows rather than trainings on all of the current options in Alma. These new workflow trainings will be useful for the IT team for the latter half of the project. Global delivery and Training are working together on this (documentation, KB, etc.). More details to come.
Chairs will be meeting with EUO Chairs next week to make sure that all training areas are covered and identify any gaps and who is responsible for those gaps | | |
| 5 | Primo VE Workshop | | 15 mins | Katie | Primo VE Remote Workshop Agenda Sessions should be spread over 4-5 days in the same order as listed.
For Primo VE configuration, questions could be covered in individual campuses. There are overview videos and trainings with a chapter on Primo VE configurations. Use SF case for configuration questions. There are also videos and documentation linked in Basecamp Timing of the workshop: Tentatively scheduled for March and April are not options for the workshop as Ex Libris is booked up. They are exploring options for May First two weeks in May are spoken for (first week - LAUC assembly / second week - NZ workshop)
Do note that this is typically a post-Go Live workshop - and is presented once attendees have experience with Primo VE.
Outstanding Questions Who is the intended audience for each session? (i.e. staff working on configurations / workflows or public service librarians / staff)
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| 6 | Spring Workshop Update | | 20 min | Katie | Scheduling for current Alma Campuses Week of June 14 - Primo VE (Tentative) Workshop Ex Libris would like campuses to bring questions to the workshops, not provide them in advanceto bring questions to the workshops, not provide them in advance When questions get asked during When questions get asked during the workshops, how are they followed up? this wasn’t done well during the vanguard Workshop recordings - SD really wants these to be saved for longer than 90 days Individual workshop schedules: | | |
| 7 | Infohub Subgroup | Rank requirements for system | 10 mins | | full meeting notes here: SILS InfoHub Brainstorming Search functionality/navigation ** really important
Editing capabilities (i.e. how easy is it to add editors, have multiple editors, etc.) Will largely depend on whether people are interested in sharing documentation down the road CDL Could help with IP restriction (VPN and Proxy could work)
Campus-specific areas to document local workflows. (Related to this, it might be helpful to know if your campus has their own infrastructure for this already and if so what it is.) I - wiki locally used SD - Binders / confluence to track workflows. Interest in seeing/shareing local workflows B - documentation on an open wordpress site Workflows we’re getting from other FGs may be local campus specific Could be a benefit down the line for creating shared best practices / harmonization
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| 8 | Next Steps | Share steps for moving forward | If Time | Chairs | Updated Work Plan Visioning Exercise Next Steps Reviewing Work Plan Creating Committees
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| 9 | Parking Lot from this meeting | | | | | | |
| 10 | | | 62/60 min | | | | |
