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Recommended Process
Timeline:
Feb 11: ExL presentation on what to expect when Ex Libris delivers Alma environments.
Feb 11: ExL releases the test environment; ICs will get sysadmin accounts to start making new accounts as needed. ICs will need several days needed to verify data migrated as expected before granting access to the IZs.
Feb 11-Feb 25 at 5pm: Moratorium on any type of bibliographic and holdings records work by campus or SILS groups that could impact data in the NZ. This preserves the data in its migrated state and allows for Resource Management FG to do their data review.
Feb 25: ExL presentation on using Alma for data review
Feb 26: ExL releases the Primo VE environments
by Feb 26: Provided migration was successful, campuses will begin creating accounts for their IZ for FGs and other testers. Roles will be assigned based upon requested test function.
Mar 4: ExL presentation on “Primo VE Handoff/First look” in test
March-May: Alma Workshops
DATE TBD: Lessons learned show and tell
DATE TBD: Cutover kickoff
DATE TBD: Test environments no longer available
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Finish reviewing your data before you change it.
Figure out how to do your data review more efficiently and document it. You will only have a couple of days to review data in cutover so take the time now during Test Load to work out your plan.
If something goes wrong in Test load, an Ex Libris consultant will advise you how to fix it. Test it to ensure it was fixed to avoid problems in cutover.
Be responsive to Ex Libris messages in Sales Force to avoid holding up migration (It will be essential in cutover!)
Dependencies
Edit this timeline as needed if Alma IZ & NZ are delivered early. (Done. Changed the date from Feb 19 to Feb 11)
Even if the NZ is delivered early, the moratorium dates do not change.
Links
Acknowledgement of Data Security Responsibilities form
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Alma campus IC recommendations for Data Testing
Action Log
Action/Point Person | Expected Completion Date | Notes | Status | ||||||
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Lena Zentall (Unlicensed) to draft decision page | 1/27/21 | Copy vanguard test page and edit |
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ICs to review the decision page and edit | 1/28/21 | at the IC meeting on 1/28 |
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PPC to review the decision page and suggest any edits | 1/29/21 | at the PPC meeting on 1/29 |
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IC and PPC co-chairs to review make final edits | 2/2/21 | at the Coordinators meeting on 2/2 |
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ICs to approve the final draft | 2/4/21 | at the IC meeting on 2/4 or earlier via email if PPC edits are minor |
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Share the final decision page broadly | 2/5/21 | PMs to share via slack with all-cohort, PPC, ICs, SILS Chairs SILS chairs to share with their groups Add to SILS Chairs meeting agenda |
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