| Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions |
---|
1 | Consent to Record | | 2 min | All | | | |
2 | Volunteering Availability (Standing Item) | Track who is available to volunteer to work on tasks outside of meeting over the next week. | FYI | All | Members please prepopulate with your availability. | | |
3 | Upcoming Events (Standing Item) | Create awareness around upcoming tasks/events | 3 mins | Chairs | Updated Work Plan: | | |
4 | Announcements (Standing Item) | | 2 mins | Katie | Primo VE Workshop has been rescheduled for May 17th | | |
5 | Subgroup Round-up | Hear from each of the subgroups | 5 mins | All | Training Documentation Hub Update Communications Report Local Training | | |
6 | Existing Alma Campus Open Houses | | 5 mins | Dominique | Possibility of having existing Alma functional experts provide open houses | Broad consensus for this idea | |
7 | Round Robin | Learn about what is happening on each campus and upcoming plans | 45 mins | New to Alma Campuses | Santa Barbara: Locally formed groups: 6-7 people meet regularly to talk about migration. Some of the people are on a SILS group, but not all Then there are subgroups, communication, may be a training in the future, testers, then some specific topics
Training will look momore at how are things different, what workflows will change Training methods depends on the specific training, some one on ones, office hours (6-9 months after go live) Separate analytics training with a group, then brought in an outside expert to provide more in depth training a year or so after go live
Davis: Haven’t done much this go around, other than identify who the trainers will be. Do know that it will be much different than last time, which was too specific
Optimistic about the Spring Workshops and the opportunity to ask more questions Locally formed groups: Departments worked and tested within themselves Training documentation group Local testers
Santa Cruz: Riverside: Had leads for different areas, who were also the trainers for groups not heavily involved with the migration Each of the trainers handled it differently, some setup a room and had office hours or had Confluence pages with FAQs/documentation
Asked for questions before the ExL trainings, then if they couldn’t answer them beforehand, they would be sure that those were answered during the workshop Still do training, retraining on things they haven’t looked at recently, new updates to the system Developed post-migration groups that help with trainings: Also answers questions about workflows Tracks Jira tickets
Irvine: After Ex Libris training, did mostly informal, department specific trainngs Suggestions for this time: Use the sandbox more (with more permissions) Doing group work with other UC’s Detailed, step-by-step instructions
Have a working group that meets weekly, then a larger SILS group that meets monthly
CDL: | | |
8 | Parking Lot from this meeting | | | | | | |
9 | | | 60/60 min | | | | |