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Item | Desired Outcome | Time | Who | Notes | Decisions | Local group takeaways | Actions | |
|---|---|---|---|---|---|---|---|---|
| 1 | Updates (please add in advance) | 10 mins | All | Liz:
Jean: Berkeley asks that in each new document or spreadsheet, we spell out acronyms and initialisms, every time, somewhere in the doc. As a footnote perhaps, or at each first use in the doc… (Like RACI [although Lynne Grigsby of Berkeley said “Oh, IT people use that one a lot, so we all know it…”] and like all the other not-completely-familiar-yet groups and so on). Everything is new and sometimes hard, and we need all the clarity we can easily get. UCLA:
| ExL work with FGs: They have been asked to read FG meeting notes/decision pages; work with FGs to address identified issues/questions; FGs will be able to request ExL’s attendance in their meetings. They will not be able to access the Google drive. Acronyms: a link will be added to the SILS glossary. | Campus feedback is welcome but be clear with local groups that the deadlines are subject to change and no further information (ExL schedule, etc.) is available at this time. Cataloging roles: Campuses please share if you have sets of assigned roles. | ||
| 2 | Test Load comments | 20 mins | Jean: Berkeley is indeed timing its Test Load! I was wrong. UCLA:
UCSD: so far, so good. Looked at some of our non-roman data again and some of it just needed to be fixed in our record. We got accounts on Friday so this week will be mostly data review CDL/SCP: data looked as expected; had 1000+ multi-matches (most SCP records, ~200 MARCIVE); the total NZ bib & portfolio numbers are not matched with Alma searches; also has issues with “available for” data migrated from SFX/360; ExL looks into them now. | UCD: multi-match report has about 2800; looking at data from Law school who is currently in Sierra. Anyone running dup report on ISSN/ISBN?-- No. it will not be very useful at this time. UCM’s environment will be delivered this week. Should the moratorium be extended? – IC’s decision but RMFG agrees it should be. | ||||
| 3 | Testing documentation | Identify data decision vs. non-data | 20 mins | can we label our test scenarios so we know which ones need to be done in April-ish? | Label which ones are data migration decisions to make sure that they are prioritized according to the deadlines. | |||
| 4 | Internal training group | 20 mins | Jean: About the Working Inventory for ITG spreadsheet (if this column is the correct spot for this comment): Berkeley is meeting again on Th., Feb. 25 to go through it line by line, so I won’t have much more input during systemwide RMFG Tue. meeting. I hope it can wait for Berkeley’s work, as I don’t recall a hard deadline. Liz: Let’s maybe revise this a bit and focus on a few things we can deliver: OCLC=>Alma and a few best practices for import profiles | Create a document on OCLC import explaining the available options to help campuses learn and develop questions before the upcoming special session on the topic. Should work start in OCLC rather than Alma? – Yes since edits for non-local data should be done to OCLC master records. Alma’s publish-to OCLC workflow should be reviewed as well but it will not be activated for the test. | New training documentation hub has been created in the Confluence. Spring training workshops: Who can attend the workshop? Does it need to be limited to SILS cohorts? – originally it was meant for the trainers but maybe there is more flexibility now. Some guidelines would help. Is the test environment available during the June training? – Liz will check with ITG. How did training go for current Alma campuses? – Train-the-trainers by ExL followed by local sessions, watching training videos, etc. | Drafting the OCLC import document
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| 5 | ETDs | 10 mins | TSELG has asked us to look at possibly standardizing the MARC fields that are included in Merritt records, let’s start with an inventory of fields your campus needs and where they come from. Please ask your campus to fill this out before March 1 | UCSB/UCSC/UCR – do not catalog them. | Other campuses fill out the form by next week | |||
| 6 | OCLC/WorldCat daily updates | Continue discussing questions/concerns/thoughts around OCLC updates | 20 mins | Please/please can we all name this “WorldCat Updates”? and change the name of the document too. My local colleagues talked about this again, and want to be so precise in this new consortium. Respectfully, JD. Please review the google doc, can we approve the tentative RACI list by Thursday? | RACI (who is responsible for making decision, who is accountable for work, who gets consulted, who gets informed) has been added. No additional comment/feedback from campuses on the collections/criteria. | Campuses review the RACI by noon Thursday; make sure there is no serious issues; what has been assigned to RMFG makes sense. After review Liz and Sarah will take it to CDL/PM. |