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Welcome!

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All

Quick announcements

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• Reminder: 7/15: Cutover Delivery Preparation Review - Q’s were due in advance on 7/13.

  • Any questions not answered, posted late, or asked during the meeting that need additional review will be responded to following the meeting.

SILS co-chairs update

Awareness of project status in key areas.

10

Chris

• Go Live Decision plan

• Meeting with Ex Libris on slowness concerns

• Shared Gov - links to the docs will be posted to UC Libraries website. Stay tuned!

Go Live Readiness

1. Discuss questions and concerns with go-live testing.

2. Awareness of risk mitigations.

3. Discuss proposed process for reporting and tracking problems.

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Lena, Christine, Caitlin, Claudia

• Reminder to FG chairs to make sure all testing needed is identified and communicated to teams.

  • What questions or concerns do you have?

• Risk assessment & mitigations by ICs

  • Identified the need to complete data acceptance and deliver fulfillment data by Sunday July 25 at 5pm at the latest.

  • Have a detailed test/QA plan and go-live checklist - know how long is needed. Time will be limited!

  • Have a backup person who can do your work if needed

  • For the next 3 weeks, be available to do work and answer questions promptly (including on go-live weekend July 24-25)

  • Lower risk: have a plan if internet or power is out.

• Reporting & Tracking problems subgroup update (Caitlin, Claudia)

  • Proposed process, with MVP for Go-Live

  • Does this path make sense (roughly)?

  • Can you live with the MVP we are proposing? (1-3 weeks post Go-Live)

Timeline review (recurring)

Reminder: Implementation Timeline on Confluence for staff without access to Basecamp.

Awareness of what’s happening / coming soon in the project

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PMs

• See Ex Libris meetings or Basecamp project meetings for other upcoming meeting topics

• Do you have a topic you want Ex Libris to present on? Request a meeting.

Communication Operation Leads update (recurring)

Awareness of communications activities.

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Ben, Adrian

• Escalation letter - has it been sent at your campus? Have staff been identified to handle messages?

• How we’ll communicate about go live (Com Leads)

  • Slack

  • Confluence dashboard for go live!

  • IC go live status sheet

Flagging any significant issues (recurring)

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Parking Lot

Feel free to add a topic to the Proposed agenda topics page on Confluence

Capture important topics for future discussion

Total

50/50