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label

Status

Status
colourYellow
titleIn Progress

Scope

Post-Go-Live

Description

In order to allow patrons to use self-check machines to borrow AFN requested items, patron and item barcodes must be set to indicate that they are unique across institutions. The parameters are set in each UC Institution Zone.

Decision

In the UC Institution Zones, set the fulfillment_network_unique_barcodes setting to FULL and the Allow Fulfillment Network Users parameter in self-check machine integration profile setting to Yes, , so that patrons can use self-check machines to borrow AFN requestee items.

Owning group

[group name] + (email contact)Fulfillment and ILL FG

Approver

Stakeholders

R = Fulfillment and ILL
A = Fulfillment and ILL
C = Local Teams, Patron Data Group
I = Local Teams, Patron Data Group, ICs

Decision-making process

Fist of 5

Priority

Due date

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Info

fulfillment_network_unique_barcodes setting - Configure this settings on the Customer Parameters Mapping Table page (Configuration Menu > Fulfillment > General > Other Settings).

  • FULL - Barcodes are unique across all members of the fulfillment network and are not duplicated. The Item Owner drop-down list does not appear on the Manage Patron Services, Return Items, or Scan In pages. Alma searches for the barcode, first locally, then in all other institutions. The search completes as soon as the barcode is matched and processing continues automatically.

  • NONE - Barcodes are not unique. This is the default

Info

Allow Fulfillment Network Users parameter in self-check machine integration profile setting- Configure this setting on the Integration Profiles List page (Configuration Menu > General > External Systems > Integration Profiles).

  • Yes- select for Alma to search for the user locally, then in fulfillment network members. The search stops when a match is found and the linked account is created automatically. When the field is set to No, Alma searches only local users in response to SIP2 messages.

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To determine whether or not item barcodes are mostly unique, if not fully unique across the consortia, CDL ran Alma Analytics reports. The data showed that the duplication that did exist was minimal, and the risk of issues occurring from changing the parameters above is very low.

https://docs.google.com/spreadsheets/d/1S_s-4sX2fNi9XJ6KXJURqlBLGiGhR9W5/edit#gid=452783695

Patron Data Group was also polled about the potential for duplicate patron barcodes across the consortia. Overall, the sense is that there is no concern regarding potential duplicate patron barcodes since each campus utilizes different patron barcode sequencing:

 

Patron Barcode (starting sequence)

Item Barcode (starting sequence)

UCSD

21822…

31822…

UCR

21210…

31210…

UCD

211750…

311750…

UCI

2197…

3197…

 

UCSC’s item barcode begin with the sequence 32106…; and their patron barcodes can begin with one of three sequences: 22200, 22270, or 22106.

 

UCM uses a their campus netID (first part of the user’s email address) for users and their item barcode sequence begins with 3112300…

 

UC Berkeley indicated that they could have five different “barcode” formats in their user records, but not all of them are actual barcode numbers.  “We also are now populating one of the barcode fields with our campus UID (a unique id), to allow us to use SSO. They appear to me to be progressive, I have seen a UID as low as the single digit "2" and as high as 1,800,000...We also have LBL users in our user file. They have no barcodes, usually. Just an employee ID that we put in the primary identifier field. They are either 6 or 7 characters, all digits.”

Questions to consider

What are the Pros and Cons?

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