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Planning for ROUND-ROBIN agenda for SILS Chairs: Overview of the topic; have one or two key questions; allow brief time for Q&A if possible; decide order of speakers in advance. Recap actions and next steps.
Topic | Proposed by | Facilitator/owner | Timing | Status |
|---|---|---|---|---|
What are you doing to reduce the load for your SILS group? For example, shortening meetings, canceling meetings, opting not to do some work that is not strictly needed, forming more small subgroups? | Ops Leads | TBD | Ongoing | |
How to create good decision pages: walk through the template; discuss what’s working well/could be improved | slack conversations | PPC | 7/15/20 | Done |
Vanguard testing | Xiaoli Li | IC chairs (Tom & Carlo) | August & September | Done |
Report/Takeaways from Communication Leads on their meetings with chairs. | Com Leads | Com Leads | 9/9/20 | Done |
SILS value propositions – how is this used? why did we do this? under the hood view from Com Leads RLF Configuration Task Force to present on their group. | Com Leads/PM Leads | Ben - value props Lynne, Cathy - RCTF | 10/21 | Done |
MVP Part 1- what do we need day 1? Series of conversations to inform internal training, system-wide decision-making, local go-live checklists. Implication is somethings will be delayed beyond July 27 (day 1, month 1, etc.) | PM Leads/SSM | PPC (Xiaoli Li) | 11/18 | Done |
RLF records discussion Part 1: Current practices, impacts to end-user and AFN. | SILS WG | Christine, chairs of RMFG, FFFG & Discovery | 12/16 | Done |
Discussion of workflows and training materials the Internal Training team needs other FG’s assistance in creating. Overview of expectations and time for Q&A | Internal Training Team | Chairs of IT (Dominique, Brian, Katie) | 1/13 | Done |
MVP Part 2: 5-minute lightning talks from each FG on their MVP | IC/PPC co-chairs | FG chairs | 2/10 | Done |
CDI Part 1: EasyActive v. FullyFlexible, which one is right for the UC? | Xiaoli & PPC members | 3/24 | Done | |
OCLC: Do we need OCLC numbers for everything in the NZ? | Liz Miraglia & PPC members | 3/24 | Done | |
SGTF | SGTF | SGTF (members have been invited; CB forwarded the invite) | 4/7 | Done |
CDI Part 2: Campuses are not in agreement on EasyActive v FullyFlexible, yet we all must choose the same activation model. Ex Libris strongly urges EasyActive (and that is what we have in the Test Load). What questions or concerns do we have about EasyActive? | PPC | Xiaoli & PPC members | 5/5 | Done |
Helping each other (consult among ourselves, especially the already-Alma campuses) configurations, IT backend folks
| IC co-chairs | Tom | 5/5 | Done |
RLF records discussion Part 2: what has testing taught us?
Chairs of RMFG, FFFG & Discovery
early May?
How are local groups organized? What are the challenges? How do they see it changing after go-live? (probably too early for the last question)
Op Leads
SILS Operations Center at CDL; systemwide services & what’s happening to them.
PMs
Caitlin, Alison, Gem
TBD
Roundtable on decision-making best practices (including how you communicate about decisions). Invite RMFG. Ask other chairs to volunteer.
Questions:
What has worked for your group in making decisions? (provide an example; walk-thru a decision briefly)
Where did you get stuck? What hasn’t worked? Where did you need help?
How have you communicated decisions out to other groups and beyond? What’s worked/hasn’t worked?
How do you determine what rises to a formal decision page (versus showing up as a meeting note “decision”)?
Op Leads (Help to inform ongoing shared governance decision-making) - DO AS A SURVEY INSTEAD AND/OR TAKE TO PPC
PMs
Minimal interest. Would be relevant for ongoing shared gov work practices.
Update from FGs: Discovery, RMFG, FFFG, AEFG, DigColl - what’s your focus between now and Dec 23? MVP revisited.