Objective
State the purpose of the group in 25 words or less (brief, energizing). (From previous charter: The DCFG will explore Primo VE’s potential for making the UC’s rare and unique digital resources more discoverable and visible to our user community, and make policy and practice recommendations in support of this goal.)
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Roles
What are the duties needed to get the work done? Who will take notes? Who will keep meetings on track/time? Who is responsible for tracking actions?
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Notetaker: rotate monthly (weekly?)
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Facilitator: agenda building (including estimated time for items), facilitating the meeting (Chair)
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Other roles to consider → gatekeeper? action item tracker? others? do we want to include the Vice Chair for one of these roles?
What are our expectations for working together?
Create a list of statements that the team agrees to uphold. For example, ask yourself: How do we make this group a safe space for transparent discussion (knowing that it might become contentious, and avoid back-channeling)? What are our ground rules for meetings? How do we ensure everyone is engaged? How do we ensure everyone has a voice? How will we resolve disagreements?
PRINCIPLES OF PARTICIPATION
BE HERE NOW
Be present, in person and in your attention.
PARTICIPATE
Our goals can only be achieved if we each strive to participate fully in our meetings. Be sure to do the readings. Be ready to discuss agenda items. Help build future meeting agendas. Leave space for everyone to participate. Follow-through on work commitments and let the Chair/team know when you are unable to meet a deadline because of changing circumstances.
RESPECT
Honest, candid, and thoughtful discussions are essential for our work. Keep an open mind. Respect each other’s time always.
LISTEN
Listen actively and seek to understand others’ points of view. One voice at a time maximizes communication.
SHARE APPROPRIATELY
Share widely as much as is appropriate, while keeping in mind that some discussions deserve to be more fully developed before being broadcast to our colleagues. Just ask if you’re not sure.
SERVE A DUAL ROLE
In addition to serving as a conduit between your particular campus and the project team, seek out the bigger picture, and look out for the overall well-being of the UC Libraries.
Proposed additions:
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More regular post-mortems/retros?
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