Objective
State the purpose of the group in 25 words or less (brief, energizing).
Facilitate a transition to new and updated workflows that utilize Alma. Collaborate to ensure access to all consortially and locally purchased electronic resources. Establish procedures and processes that all campuses can use to manage E-Resources. Within reason, establish standardization of terms, processes, etc. Sync the NZ workflows and IZ workflows. To provide sustainable avenues for acquiring and sharing access to e-resources within the UC system. Create efficiencies between campus members using analytical analysis. Build knowledge and skills with Alma Analytics to develop methods of assessing the efficacy and disoverability of e-resources u-c wide and locally using Alma analytics.
Roles
What are the duties needed to get the work done? Who will take notes? Who will keep meetings on track/time? Who is responsible for tracking actions?
Trial Run starting January 27, 2022 - rotate through roster and trade off duties
1) Note Taker
2) Time Keeper
3) Recording action items
What are our expectations Expectations for working together ?
safe space for transparent discussion (knowing that it might become contentious, and avoid back-channeling
SILS decision-making (similar to Phase 4 documents)
Decision-Making
We will use decision-making processes as listed in the SILS Work Practices document:
Super-majority
Fist-of-five
Consent agenda
For more information please see page 7 of SILS Structure, Work Practices and Charges
Collaboration Tools
The SILS E-Resources Operations Subteam listserv, SILS-ERESOURCES-L@LISTSERV.UCOP.EDU, will be used for group communications
Slack can will be used for one-on-one or private communications but is not preferred for group conversations due to the lack of archiving
Google Shared Drive will be used as our primary working space (spreadsheet, drafting documentation, etc.)
Confluence Wiki will be used for agendas, meeting notes, tracking decisions, tracking actions/tasks, publishing final drafts of charter, reports, etc.
Principles for Collaboration
Our interactions in the group will uphold our desire to have safe communication spaces
We acknowledge that discussions may become contentious, however we want to be transparent in our communication and avoid back-channeling
Create a list of statements that the team agrees to uphold. For example, ask yourself: How do we make this group a safe space for transparent discussion (knowing that it might become contentious, and avoid back-channeling)? What are our ground rules for meetings? How do we ensure everyone is engaged? How do we ensure everyone has a voice? How will we resolve disagreements?