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Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | Quick Announcements ACQ/ERES License Terms Display- | 2 | Notetaker: Carla Record: Michelle Lisa: 360 Link (CDL ERMS Portal) access will be extended until June 30, this is a hard deadline as access afterwards will have an associated cost. Note that this database is current as of early Spring 2021. | ||||
| 2 | Team Charter -proposal to add to the “expectations for working together” | Consider addition of new process, based on experience with 930/973 Decision process | 3 | In meetings, after an agenda item is discussed as a possible system-wide issue, the Vice-Chair will take a poll of members to ascertain if an issue or concern under discussion affects each campus. This will help the SILS subteams to scope their work while supporting members with local issues. | Approved by vote to add to our team charter | Michelle Polchow to ensure text is added to charter | |
| 3 | 930/973 Fields for e-collection name | 3/24 update- Future topic: 930/973 field - individual campuses to discontinue practice?
| 5 | https://uc-sils.atlassian.net/wiki/spaces/TRAIN/overview?homepageId=1194263895 Phase 4 Note: Some use it, some do not. Campuses could use it locally if need be for 973. UCSD is discussing current usage of the fields and plans to continue local use. |
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| 4 | Review draft of decision page, discussion, propose possible actions/harmonization | 20 | Multi-part E-Collections decision page How to create a workflow once this decision page is finalized? Workflows are linked here: UC Workflow Documentation Discussion on which group(s) should determine collection names for discovery or be consulted
| Add spreadsheet of migrated e-collections from CDL to our workflow documentation Send initial list of collections to Discovery Group | Kevin Balster to update recommendation based on discussion Lisa Mackinder to finalize list of migrated multi-part e-collections eligible for this treatment Lisa Mackinder / Sherry Lochhaas to complete draft workflow for discovery piece (based on JSTOR document) | ||
| 5 | CDL Collections: use of | Apply analysis to Factiva and Pub Med Central | 20 | Background: questions coming in about how Primo will show articles because this service is on, but they will be articles that either aren’t OA (in the case of PMC) or aren’t in the collection. Ex Libris Documentation - Service Type :
CDI Information: Select Yes to indicate a selective subscription or No to indicate a non-selective collection. Selecting No for non-selective collections will cause the Full Text Available indicator to appear for non-selectively subscribed collections, and improve the full text availability indication for non-ID (ISSN/ISBN) content that is harder to match to customer subscriptions. Do the benefits of keeping selected full text on outweigh the problems with getting false positive articles? | ERES (Kevin Balster Jason Dezember Judy Keys Katie Keyser Michelle Polchow Natalee Bell Paula Pascual Tamara Pilko) to consult with campus stakeholders and get feedback on whether to turn off “selected full text” for Factiva and PubMed Central. Sherry Lochhaas to compile examples to help with campus discussions Michelle Polchow to send documentation to help with campus discussions | ||
| 6 | Understanding CDL Communication | Initiate mapping CDL communication channels and gaps in feedback | 5 | Lucid Chart Document | Michelle Polchow will export flowchart to Google Drive | ||
| 7 | Assignment: Follow-up item: Update on Sandbox access to NZ by a couple of ERES members for campuses to facilitate understanding/testing for our deliverables | Left off at introducing - Shared Decisions on CZ | Carla Arbagey to arrange licensing [storage] discussion group, interface with ACQ Ops about subgroup ERES (Michelle Polchow Jason Dezember Judy Keys Katie Keyser Kevin Balster Natalee Bell Paula Pascual Sherry Lochhaas Tamara Pilko) keep reviewing work plan deliverables | ||||
| 8 | Wrap Up | Review actions and decisions | 5 min |
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| 9 | Parking Lot | Capture important topics for future discussion | |||||
| 10 | Total | x/x |
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