| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | CMCKG request for Ethical and Inclusive Metadata Practices team | Review Ethical and Inclusive Metadata Practices in UC Library Search Project Team request and team charge | 26 mins | Tom | Tom received the request from LG for the CMCKG for the Ethical and Inclusive Metadata Practices in UC Library Search Project Team Any questions to discuss now? Curious about the time commitment: 2-4 hrs. a week How did we come up with this number? How fast/slow will this group be working, how often will they be meeting, etc.? Is this the appropriate level of work for people in the current environment? It’s likely that the thought behind this was to let’s see how this works, and adjust it as needed going forward
There are a lot of deliverables, but they’re realistic Would be helpful to have the PM and Back-Up PM vet this before moving forward
Action: Tom will send the draft charge to Catherine and TJ and ask for them to sign-off on it, make comments or questions, and empower to share it as appropriate; ask them to get back to us with the vetted copy by 7/26 at noon
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| 2 | System/Component Down Communication Path | Discuss next steps for publishing and communicating the System/Component Down Communication Path document | 7 mins | Jackie / Caitlin | Jackie made some tweaks to the document per UCLA’s feedback OT has approved it, but we now need to handle the communication aspect and publishing the document Jackie already made a decision page: https://uc-sils.atlassian.net/l/cp/M0dePWTp If the decision page represents the most up to date information, just like the Google Doc, next step would be to send an all-cohort email to share out the decision page Does the Google Doc now go away, so that we don’t have to maintain two separate documents? It’s best for the canonical version to live on Confluence Keep the Google Doc, but make a note at the top saying that is the working copy, and the official copy lives on Confluence
Action: Jackie will confirm the https://uc-sils.atlassian.net/l/cp/M0dePWTp decision page is up to date and draft an email to all-cohort to let everyone know about this new process and that it can be accessed from the documentation hub; Jackie will share the draft with Caitlin before sending the email to all-cohort
| | - Jackie Gosselar will confirm the https://uc-sils.atlassian.net/l/cp/M0dePWTp decision page is up to date and draft an email to all-cohort to let everyone know about this new process and that it can be accessed from the documentation hub; Jackie will share the draft with Caitlin before sending the email to all-cohort
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| 3 | UC Alma User counts | UC Alma User Counts: Figure out how to approach this with OT/LG | 21 mins | Caitlin | SILS Ops Center has been getting a monthly report, and have been tracking it all year The total number is fine, but some campuses are using more and some campuses are using less Caitlin will dig up the old report on the UC Alma User Counts and share it with OT-SC on Slack Next Steps:
| | - Caitlin Nelson will dig up the old report on the UC Alma User Counts and share it with OT-SC on Slack
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| 4 | Build agenda for next OT meeting | Build and finalize the agenda for next week’s OT meeting | 3 mins | Team | | | |
| 5 | Parking Lot | Capture important topics for future discussion | | | | | |
| 6 | | Total | 57 mins | | | | |