Page Comparison

SILS Tools for Anna

• Confirm Anna’s access to the SILS Tools (Confluence, Slack, Google Drive, Listserv, etc.)

5 mins

Caitlin / Mallory

• Access confirmed

Project Team and Working Groups Check-In - September 2022

• Discuss Next Steps with CDL Shared Collections in the NZ Project Team Check-In

• Check-In Template for the OSTs

30 20 mins

Tom / Team

• CDL Shared Collections in the NZ Project Team

• Overview of SILS OT Anonymization Discussion on 9/21/22

  • Overview: Timing of these rules at the SILS OT meeting led to many concerns about data privacy and security.

  • Tom spoke with All Chairs about concerns and the timeframe on a decision on these rules has been adjusted to allow for further exploration and discussion.

  Update from Caitlin

  • Consensus is that an Ex Libris flaw has led to a change in data retention policies, which has led to concerns about compromised data privacy and security.

  • There needs to be a balance between the need for statistics (UCOP) and privacy concerns (patrons).

• Check-In Template for the OSTs

  • Mallory received an action item from the all-chairs meeting to make copies of the PT check in template for the OSTs as well

  • Mallory created a folder in the All Chairs folder in the SILS Cohort Google Drive, called OST Check-Ins: Fall 2022

    • In this folder, Mallory created a copy of the PT check-in template for each of the 6 OSTs, and titled them accordingly

  • Tom will send the Check-In Template to the Chair and Vice Chair of each OST and ask them to fill-out their Check-In Template by Friday, October 28

•  Caitlin Nelson will talk more in depth with Allison Ray regarding UCOP statistics past data collection.
•  Tom Bustos will send the Check-In Template to the Chair and Vice Chair of each OST (OST Check-Ins: Fall 2022) and ask them to fill-out their Check-In Template by Friday, October 28

UC Alma User counts

• Review UC Alma User Counts: 2022 Check-In Documents

• Any more to discuss on this topic?

15 mins

Team

• UCD estimates

  • Information has not yet been submitted.

  • Follow up by Caitlin and further discussion at the next meeting

•  Caitlin Nelson will email UCD regarding this information

Anonymization Rules timing

10 mins

Team

• Timing of anonymization rules in order to capture AFN digitization analytic reports

• Updates from Caitlin

  • Consensus is that an Ex Libris flaw has led to a change in data retention policies, which has led to concerns about compromised data privacy and security.

  • There needs to be a balance between the need for statistics (UCOP) and privacy concerns (patrons).

  • Statewide Reporting Team has been tasked with exploring the origin and purpose of UCOP statistics, which may effect the anonymization rules

•  Caitlin Nelson will talk more in depth with Allison Ray regarding past data collection for UCOP statistics.

Review/Update OT Workplan

• Review the OT Workplan

  • Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.

0 mins

Team

• Table for next meeting

Past Chair at Future OT-SC Meetings

• Discuss whether there will be an expectation for the past chair to attend OT-SC meetings; if so, what are those expectations, i.e. “optional”, etc.

0 mins

Jackie / Team

• Table for next meeting

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

5 mins

Team

• See proposed agenda here

• Will follow-up on Slack for agenda items for next week

•  Tom Bustos Jackie Gosselar and Caitlin Nelson to review the proposed agenda for next week's OT meeting and follow-up with Anna via Slack if something needs to be adjusted

Parking Lot

Capture important topics for future discussion

• Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.

Total

60 mins