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Record: Michelle

Announcements

Share announcements

• Sandbox refresh 2/13

• UCLA customer service visit -doc

5 min

Notetaker: Judy Keys
Time Keeper: Kevin Balster
Actions: Natalee Bell

For access issues related to renewals, continue to use CDL Helpline; forward any vendor e-mails regarding renewals to Sherry

Steering committee to determine how to rotate notetaker/time keeper/action duties - within committee or exclude committee.

CDLNZ-TF

Updates

Should Order Button ticket go to Operational Team for ExL monthly mtg?

5 min

Sherry Lochhaas

• Order button issue - ticket in with Ex Libris, contact Gem who is the owner of the ticket

•  Sherry Lochhaas to reach out to Gem Stone Logan.

Helpline Update

Updates

5 min

Sherry Lochhaas

Send questions to Sherry

•  Michelle Polchow to debate survey on what systems each campus uses to track tickets.

Discovery Work plan - CDI Limit by Availability

Comments - ERES consider all possible settings?
https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/040Resource_Management/080Configuring_Resource_Management

10 min

Michelle Polchow

CDI Limit by Availability [Phase 4 delegated]

• Keep Easy Active setting in mind when troubleshooting

• Local settings can be changed / be aware of these settings when we are troubleshooting as a group

Idea Exchange - All-Chairs needs input from all Subteams “Ability to run Analytics reports on Alma Configuration settings”

Review UCSC suggested recommendations - agree or modify our vote based on these suggestions
UCSC has submitted recommendations

15 min

Michelle Polchow

https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/050Administration/050Configuring_General_Alma_Functions/210Alma_Code_Table_Reference

• How should we vote on this item? Which group would benefit the most - fulfillment, acquisitions, etc.?

• License settings would be useful for our group

ERES (Michelle Polchow Jason Dezember Judy Keys Katie Keyser Kevin Balster Natalee Bell Paula Pascual Sherry Lochhaas Tamara Pilko)

Feedback for OARM-PT

Request comment on defining OA - reminder to read for discussion at next meeting

Background:
Open Access Resource Management Task Force in their Phase 2 Report

Current definition:
https://cdlib.org/services/collections/licensed/policy/open-access-resources-at-the-uc-libraries/

The following questions may help guide your feedback: 

• Does the definition of OA generally align with UC Libraries’ understanding/expectations of what might be labeled as OA in UCLS? 

• Do the definition and evaluation criteria allow for inclusion of too much content, or are they prohibitive? 

• Is there any other feedback you would like to share about this draft document? 

Work Plan prioritization

Review survey responses

https://docs.google.com/forms/d/1KVHVZ3mxeTQJhAAhLarkxvRAXtD25uC8u15KjDdnE54/edit#responses

Workplan Items Prioritization

SWOT for ERES

• strengths

• weaknesses

• opportunities

• threats

Notes left here from prior meetings
Planning + Prioritization

15

Paula Pascual

Ongoing notes:

• Agreement on needing to go over work plan again, and whether it still reflects campus priorities

  • Need to prioritize things on the plan

  • asking for feedback - are the things that are high priority for campuses, or need attention, reflected on the work plan?

  • Multi-series e-collection level records:

    • CDL working on this? Need to follow up on status

  • Sharing of e-resource licensing info across UC:

    • still high priority for UCI

    • original recommendation is for CDL to host listserv. Need to follow up on status

  • Shared decisions around the CZ:

    • No campuses seem to be struggling with this.

    • Consider removing from the work plan

  • Additional process work on NZ/IZ deduplication:

    • RM may be working on this more

    • Current language is a bit vague

    • Potential issues:

      • coverage dates if a resource is activated in more than one place

      • possible to purchase eDDA title that’s already owned by CDL

      • any others?

    • Need page to document use cases

  • CDL/campus e-resource workflow:

    • CDL working on it

  • reporting/analytics

    • some covered by project team

    • ongoing sharing in ERES

  • Scoping IP ranges

    • gather status at each campus?

    • engage Discovery - probably delegate

  • Perpetual access

    • create a policy page about the mechanics between IZ and NZ and how portfolios show coverage (IZ trumps NZ) “Best Practice” for recording IZ perpetual access

    • need to flesh this out/break down into components - long term v short term goals consortially. What do we need to know in this area?

  • Space for discussing current campus practices/workflows

  • E-Resources troubleshooting communication

    • Is Slack working? Need another avenue?

  • Where are we at with multi-series e-collection records? SCP/CDL seems to be doing alright in determining which collections to activate for Primo; this issue may come up again when POLs are attached to collections

  • Sharing licensing information: determined that a database of licenses is not realistic, however we may clear sharing licenses with campus council as a CA Public Records Act request

•  Paula Pascual Check with Sherry/CDL about multi-series e-collection level records and sharing of license info
•  Sherry Lochhaas to take back to the group to discuss further.
•  Team to review priorities and review next week.
•  Michelle Polchow to send out survey on priorities.

Items of Concern

• Single-sign On (shibboleth) (Jason) new topic for 1/26/2023

Information Sharing

10

All

• Add to work plan

•  Michelle Polchow to move to next week’s agenda.

Wrap Up

Review actions and decisions

3 min

Parking Lot

Capture important topics for future discussion:

Total

60/60