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Stakeholder group | Impact |
|---|---|
UC Libraries | Determinations around what and how we report are for the most part managed/owned by the UC Libraries (i.e., shared ownership). |
CDL | CDL analysts, who are responsible for building report queries at the Network Zone according to templates agreed upon by the UC Libraries, must exclude items based a variety of parameters – likely resource type and location (specific to campus special collections), and any another group of query parameters identified by campus partners. |
Special Collections on every campus | SC on every campus will have to keep and report their own statistics to third parties. |
UCOP | Likely, this specifically pertains to our Risk Management Office, who reports holdings information to our insurer, for compliance purposes. |
Reasoning
Background
2021-2022 UCOP Table 3 Other Library Materials Example: Irvine
UCOP Category | Subcategory | Irvine Counts (all Locations) |
|---|---|---|
Manuscript Units | Personal manuscript units | 2,193 |
Manuscript Units | UC archival manuscripts | 1,599 |
Manuscript Units | Other archival materials | 268 |
Total | 4,060 |
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Proposed 2022-2023 Resource Type = “Manuscript” Example: Irvine
Alma Resource Type | Location | Total Active Items |
|---|---|---|
Manuscript | Special Collections (e.g., Langson Library Special Collections and Archives) | 1,285 |
Manuscript | Other locations (e.g., Science Library) | 11,472 |
| View file | ||
|---|---|---|
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At this time, archival or manuscript collections are not effectively represented by counts of Alma item records with bibliographic resource type “Manuscript.” There are two ways that a count of items based on bibliographic resource type with current Alma data fail to provide useful information about Special Collections materials.
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