Sharing of E-resource Licensing Information across UC (SILS Phase 4 Deliverable)
Decision summary
Coordinating at ERES subteam level is problematic:
Solution involves improving communication to groups involving positions that make collection development decisions and leverage license negotiation processes, which is outside of ERES subteam’s scope
ERES has summary, but unable to identify appropriate target audience and communicate this decision status upward to formally recognized stakeholders group in the UC Libraries or CDL Shared Collections
Possible solutions may involve additional discussion and research to identify specific groups and/or goals that would benefit from these solutions
Decision summary:
Alma functionality does not provide the ability for local campuses to share their Tier 3 licenses within the SILS structure.
ERES has determined that maintaining local licenses and a shared repository is not feasible given the immense amount of human resources this would require.
ERES recommends that CDL work with SILS-ACQ and SILS-ERES to create and coordinate website content for purposes of marketing, supporting and building a listserv consisting of UC librarians who license local e-resources and others directly involved in authorizing local collection development decisions. The goal is to improve communication channels between local campuses, so as to measure multi-campus interest and leverage group purchasing power for prospective license negotiation, where previously local campuses entered multiple separate agreements without awareness of overlapping interest.
Centralize focus on facilitating communication around licensing. Replace UCD-hosted listserv and migrate to a centralized, CDL created and managed listserv/slack channel
and/or CKG to leverage licensing dialogue,
with goal to increase communication around terms negotiations, pricing, wording in licenses, advocacy with licenses (ADA, etc)
Moderator to
Moderated list will
include
be limited to collection development staff and those directly involved in licensing.
Additionally, CDL will work to clarify the policy from a legal perspective for sharing local licenses between campuses and CDL, document compliance workflow. If appropriate, CDL will host website in support of SILS initiative and creation of web content by ERES and CDL Shared Collections.
Owning group
TSELG Phase 4
Approver
Consulted
Operations Team, E-resources subteam, Acq subteam
Informed
Present at All-Chairs, then SOT and LG will be informed.
Decision-making process
Analyzed Phase 4 documentation to discern the ultimate goal was to find potential savings through making a collective purchase out of e-resources currently purchased on individual campus basis.
Priority
Administrative input needed based on TSELG rating HIGH
Target decision date
Date decided
13 Apr
Background
Phase 4 delegated work plan deliverable: Create a shared storage space where the entire license documents for UC Tier 1-3 e-resource licenses can reside, so that we can compare terms obtained previously within the system. It would be of additional benefit to share information about ongoing license negotiations, as well as those that have failed and reasons why.