| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Ex Libris support: CJK reindexing | | (9:03am) 20-30 min | Team | For reference: Ex Libris Support Meeting - Notes for Special Meeting on 7/18/23 Points of concern from the latest reindexing (UCSC, UCSB, and UCI): ensure that the jobs kick off at 10pm and are not in hanging in pending status get clarity on whether the jobs ran in parallel or not (it seems they did not) further explanation on the errors flagged establish clear line of communication
New date for UCI re-indexing? Sandbox refresh - options: skip or on-demand? Erroneous system down information for UCI
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2 | CJK Reindexing communication expecatationsexpectations | | | | ExL expectations: Put “system down” as the priority File a ticket only after the 24 hour mark, unless something is broken. File a ticket, include “CJK indexing” to indicate this is related to the current CJK indexing happening They do have a team on standby, but the ticket gets forwarded to them. They are not the front line team. Tickets should be forwarded to this appropriate team.
UC expectations:
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3 | CJK reindexing new decisions | | | | | | |
4 | All Chairs meeting update | | 5 mins | Jackie | | | |
5 | Executive Session | | 5 mins | Team | | | |
6 | Build agenda for next OT meeting | | 5 mins | Team | | | |
7 | Parking Lot | Capture important topics for future discussion | 5 mins | Team | | | |
8 | | Total | 40-50 mins | | | | |