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Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | (STANDING ITEM) Subteam Roundup | Check-in on OSTs - capture any shared issues or cross-team task | 10 | Team | RM - organized OCLC Meridian demo; will discuss and see if we’re interested in a quote. Continuing work on standard ETD record. ERES - still looking for VC. wrapping up work plan items. Santa Cruz giving an info session about OpenAthens 6/25 | ||
2 | Questions from Slack | FYI on anything quick that came up | 5 | Team | OpenAthens info session! | ||
3 | OT / LG updates | Inform on salient issues from OT and LG | 5 | Jackie | Ex Libris support meeting: when do we get Root Cause Analysis (RCA) “when an ExL production system is down for more than 5min an RCA is produced automatically” - sandbox, analytics, etc don’t get RCAs. We can always request one. OARMPT report: they’ll be asking for a new SILS group for cross-fx work. TP: Maybe if we formalize more SILS cross-functional meetings between OSTs that might cover something like OA? | ||
4 | SILS Membership Transition | Discuss progress with soliciting new Vice Chairs, questions, deliverables, etc. | 15 | Caitlin | Q: What kind of sessions would be useful for incoming chairs? Q: What about project team chairs? We always forget to invite them! The process for voting for Vice Chair - I liked how OT did it this year, and I liked the form. It’s not training so much as the documentation hub: taking the time to put something together for the future. Can we have something for the future? +1 Alison last year walked us through how she used confluence as a chair (sharing tips and tricks as a power user). That was useful. Incoming vice chairs might benefit from “group facilitation” training and talking. Might others within SILS as well? Reducing barrier to access for vice chair. I don’t know what I don’t know - I can run a meeting, and I can edit a confluence page. Strategic leadership vs responsive facilitation: I just want to keep the bus on the road and not get in the way of others. ERES is 80/20? 70/30? Mostly dealing with practical/facilitating. We talk about the planning/long term and then usually get hamstrung by lack of staff time to implement/pursue anything at campuses. More info gather/sharing and like F, deal with things that come up and need intervention. F OST is the latter. not necessarily the complaining, but we try to problem solve and troubleshoot whatever a member/campus brings to the group. then we focus on that until we get a solution. Chairs need to know about putting-out-of-fires! Maybe a brief on how to escalate, who to talk to. Project Team chairs invited to come talk. | CN + RA → meet after ACH to see what could be brought into SILS. | |
5 | Wrap up | Review actions and decisions | 5 | Team | |||
6 | Parking Lot | Capture important topics for future discussion | 5 | ||||
7 | Total | 50 minutes |
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