| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Future SILS News | SILS News on Introductory Getting to Know videos to Alma/Primo (?) (send to SILS-COHORT) too. SILS News about how the decision-making process works: transparency with decision pages, supergroups are ready to expand if needed and remind folks that the wiki will be open Impending budgetary/staffing constraints
| 5 | | | | |
| 2 | Add’l Early Priorities | Assign roles and timelines | 20Stakeholder inventory | | 10 | Adrian Petrisor | The Communication Leads will develop a plan that includes a timeline for completing their work and deliverables. Within four weeks of their launch, the Communication Leads will deliver their plan to the SILS Working Group for review and endorsement. Communication plan Stakeholder inventory (New + identifying stakeholders and messaging around impact of budget tightening and the value proposition for SILS. Have our boilerplate ready to say why SILS is worthwhile for various audiences.) Communication flow diagram (see #3 below) Online presence (priority)
FAQ including basic system info (old vs. new systems) including how CDL and RLFs will be handled in the new SILS, major campus integrations (Work with PM Leads on this; consult with ICs as needed) Communication pathways (asking questions within cohort and outside cohort) Com Leads would document the communication flow.
| Stakeholder
Adrian Petrisor - 1st draft 5/12 Comm flow diagram Ben Alkaly (Unlicensed)
1st draft , 5/19, after stakeholder inventory
Public Wiki:
Email chairs by 5/15; live week of 6/1
- Review CSU Wiki
Comm plan:
Adrian Petrisor - 1st draft, 5/19
FAQ (discuss 5/7):
1) Keep acronym glossary
- Consider mind-shift to LSP
2) Timelines
- Implementation
- Training and outreach
3) Confidentiality/info-sharing
|
|
| 3 | Comm flow diagram | | | Ben Alkaly (Unlicensed) | Based on stakeholder inventory | | First Draft by 5/19 |
| 4 | Communications plan | Defining comm channels, audiences | | Adrian Petrisor | | | First Draft by 5/19 |
| 5 | Open Confluence homepage (Wiki) | Public-facing content. but mainly for Cohort | | Adrian Petrisor / Ben Alkaly (Unlicensed) | Adrian Petrisor: Groups sections
Ben Alkaly (Unlicensed) : Comms/FAQ/Training Docs
https://calstate.atlassian.net/wiki/spaces/ULMS/overview
| | By 5/14, noon - HP set
5/15 - Email to chairs
5/25 - Reminder to chairs
6/1 - Live |
| 6 | FAQs | | | | Ops Leads collectively drafting; live by 6/1 | Need workflow for additions: Google Form -? Google Sheet → Decision by Ops Leads → Who drafts? | |
| 7 | Parking Lot
| Capture issues raised during the meeting that will be discussed another time.
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5
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| 48 | | Total | 42/45 | | | | |