Page Comparison

(Op Leads) Communication flows

See 5/5 Op Leads (PM) meeting notes and scenarios

Com Leads to understand and document information flows internally within the cohort and externally to campuses.

Understand if the PPC practices would extend to all coordination level groups (IC, PPC, TOC) or if other communication flows are needed.

Move to 5/14

PMs, Caitlin, Com Leads, Xiaoli

Move to May 14.

(Op Leads) Opening confluence

See also 5/5 Op Leads (PM) meeting notes

Determine what content needs to be in place on Confluence and if anything needs to be removed to avoid confusion (Adrian and Ben are doing an inventory of content that is missing on Confluence or should be held back until ready for primetime.)

• Systems and integrations should be accurate

  • ICs were already asked to verify this one, but we can assign a hard date.

  • Who is the audience for this one? It seems semantically overloaded…

• FAQ?

• Remove test docs?

• Strategy: move to WG space if not ready for primetime

Communication plan:

1. SILS-Cohort-L: Inform Cohort of date so they can review their content; explain our objective (transparency into decision-making process and project progress is a SILS principle) (Ben & Adrian)

2. Alert CoUL (Günter, Chris via Lena/Christine), DOC (Donald via Lena/Christine) before SILS News is published. (Lena & Christine)

3. Publish SILS News (timing - one week before? day before it opens, day it opens) (Ben & Adrian)

15Put this in a Decision page or Decision Log? Overkill? Or do we need to make & document some decisions on restricting pages

• See Decision page Opening Confluence & Practices Does it make sense to put practices here?

June 1 for go-live with opening confluence

Confluence branding

Decide on a name for the SILS Confluence site.

Current title: UC SILS Confluence

Home page name is: SILS Phase 4

• SILS Project

• SILS Project Wiki

• SILS wiki

• UC SILS Project

• UC Libraries SILS Project

• UC Libs SILS Project

• SILS Project Phase 4

5

Ben, Adrian

(Ops Leads) Local campus implementation teams/contacts

https://docs.google.com/spreadsheets/d/1IGEn-g0op7J4GQzNCkzAmaCu6rTlfa8YUQe15o9q5GY/edit#gid=0

Have we fully defined the problem we are trying to solve?

How is communication disseminated from project to local groups? Do we need to track contacts?

Problem statement: we need to know who to contact at campuses in different cases. It would be helpful to have a document of who’s doing what. No single point person in Phase 4.

• IC = implementation coordinator for local group

• DOC = appointing new SILS members

• Communications person?

10

Lena, Christine

Lena to share responses from ICs.

(Com) SILS FAQ

Assign out answer responsibilities at Thurs. Coms mtg

What is the process for asking this? Heard any questions, or concerns, around your campus (or in your groups) that could be added to an FAQ?

10

Ben, Adrian

(COM) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

(COM) SILS News Communications Phase 4

Awareness of upcoming communications and anything needed

Parking Lot

Total

60/60