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Welcome!

When you join the meeting, rename your Zoom name to your name + SILS group (Go to Participants, find your name, click on More, then Rename.)

Ben and Lena will be watching chat today.

0

All

Quick announcements (shared via Slack)

Deadline for setting passcodes on Zoom meetings was extended to September 27.

1

SILS co-chairs update

5

Chris

Timeline review (recurring)

Awareness of what’s happening, coming soon in the project

We are in the Vanguard Phase (June 15 to ~Nov 6)

Vanguard campuses: UCB (iii), UCLA (Voyager), UCSB (Alma), UCSD (iii), UCSF (iii), CDL

• Jul 13-Aug 31: Vanguard Alma training -- includes weekly training Q&A with Ex Libris (will be recorded), organized by topic

• Jul 31: Vanguard data load and forms due

• August: Vanguard test load configuration

• Sep 4: Vanguard Alma environment with test data ready for review and testing

• Sep 16: Vanguard Primo VE ready for review and testing

• Nov 6: Vanguard completion (estimated)

5

Lena, Caitlin or IC chairs

Communication Leads update (recurring)

5

Ben

Vanguard testing for non-vanguard campuses

Awareness of how accounts for vanguard environment are created.

Awareness of needs assessment survey for non-vanguard campuses to identify use cases for non-vanguard involvement.

5

Tom (IC co-chair)

Vanguard testing for non-vanguard campuses

• Ex Libris will give us one sysadmin account for every instance (5 IZs + 1 NZ); those sysadmin accounts can then create as many local accounts (of any privileges) as needed.

  • So, it’s possible to create non-vanguard accounts as needed.

• But - we need to find out what’s actually needed!

  • ICs / PMs will be conducting a needs assessment survey for each non-vanguard campus to identify use cases for non-vanguard involvement.

  • PPC / FG chairs will be identifying use cases for functional group testing that would involve non-vanguard members.

• Once we have a list of the use cases / needs, we can make a plan to accommodate them.

  • Possible solutions:

    • Shared accounts for non-vanguard staff?

    • “Vanguard Buddies” where a VG campus hosts a non-VG campus staff

    • Demos or show and tells from VG campuses

    • Pair or group work with VG and non-VG members doing testing

• Also: the end of the vanguard phase will involve a lot of “lessons learned” sharing.

  • The last few weeks of October leading into the Implementation Phase will have multiple opportunities for all campuses to share their assessments of the vanguard data and experience.

Flagging any significant issues (recurring)

5

Deep dive: Decision template

Understand how the decision template works: stakeholders, communication plan, dependencies with other groups, decision-making process, timeline, etc.

What’s working with the template and how could it be improved?

guest speakers: Liz, Lisa, Xiaoli, Josephine

30

Liz, Lisa, Xiaoli, Josephine, Ben

Future Topics?

Feel free to add a topic to the Proposed agenda topics page on Confluence

Parking Lot

Capture important topics for future discussion

Total

50/50