Page Comparison

Zoom name

Start recording!

Welcome!

When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)

Ben and Lena will be watching chat today.

0

All

Quick announcements (shared via Slack)

Quick reminder that our meeting notes are public.

Deadline for setting passcodes on Zoom meetings was extended to September 27. Meeting passwords (passcodes) are already enforced for all free accounts. For Zoom for Government accounts, Passcodes or Waiting Rooms will be required on October 18, 2020. 

1

Lena

SILS co-chairs update

Chris and Günter will not be at the meeting this week.

0

Chris or Günter

Timeline review (recurring)

Awareness of what’s happening, coming soon in the project

We are in the Vanguard Phase (June 15 to end of October)

Vanguard campuses: UCB (iii), UCLA (Voyager), UCSB (Alma), UCSD (iii), UCSF (iii), CDL

• Jul 13-Aug 31: Vanguard Alma training -- includes weekly training Q&A with Ex Libris (will be recorded), organized by topic IN PROGRESS

• Jul 31: Vanguard data load and forms due DONE!

• August: Vanguard test load configuration IN PROGRESS

  • Aug 14 draft forms due

  • Aug 21 final forms due

• Sep 4: Vanguard Alma environment with test data ready for review and testing

• Sep 16: Vanguard Primo VE ready for review and testing (Sep 17 special meeting to introduce Primo VE)

• Week of Oct 5-9: Alma training workshops (IT working on schedule)

• End of October: Vanguard completion (estimated) & lessons learned

Upcoming special meetings with Ex Libris

• Aug 20 - data cleanup for the 4 areas that do not get wiped after the test load: Libraries, Locations, Vendors/ Vendor Interfaces, Resource sharing partners. Questions due on BC 8/

• Aug 27 - shared vendors/workflow for e-resources. Questions due on BC 8/

5

Christine

Communication Operation Leads update (recurring)

Awareness of communications activities

5

Ben

• 8/18 Town Hall reminder (sourcing advance questions!)

• Chairs Meetings: Report & Recommendations recommendations by end of August

Vanguard testing

Awareness of testing planning progress; Q&A

30

Tom and Carlo (IC co-chairs)

1. ICs will be spearheading local testing and distributing local accounts in the VG instances.

   1. Each IC/local VG campus is in charge of their own test plan(s) and accounts

2. FG Chairs will be spearheading systemwide testing, and will be requesting VG instance accounts for non-VG FG members as needed on this form https://docs.google.com/spreadsheets/d/1TdOXbR7E13UUZPWsx2NYkfP-jCkNq3TDgsmxZQYOKQo/edit#gid=0

   1. FG members who are from VG campuses will have accounts at their home campus in addition to any necessary non-VG accounts.

3. Non-VG local campus staff who wish to view VG data can request an account after September 2020.

4. All accounts will be given “admin” level privileges in the appropriate modules, unless instructed otherwise.

Test Plans:

1. ILSDC / Data Validation checklist is the foundation (being published at the end of August)

2. Local campus test plans focus on local needs

3. FGs are creating their own test plans based on systemwide decisions.

Timeline

• Instances are available on Sept 4th

  • Accounts start being made

  • Extra config starts being done

• “Data Review” special meeting on the Sep 10th (Th)

  • Maybe have accounts for people ASAP so they can get a taste of the environment before this meeting?

  • Testing should begin in earnest after this date at the latest

Flagging any significant issues (recurring)

5?

Parking Lot

Feel free to add a topic to the Proposed agenda topics page on Confluence

Capture important topics for future discussion

Total

50/50