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Ex Libris project manager brings new timeline dates to SILS project managers for review regularly at Tuesday and Thursday PM meetings. Note: IC chairs have “view” access to the ExL/UC PM planning Confluence space.
SILS PMs seek to understand which dates are firm and which are flexible. PMs triage any obvious schedule conflicts or concerns, e.g., academic calendar conflicts or holidays.
SILS PMs may approve “low-stakes” timeline dates such as meetings.
IC PM and/or SSM bring new timeline dates to the next available IC meeting. (Ex Libris PM will provide a public link to the PM planning calendar to share when applicable.)
ICs review the dates and if no further consultation is needed, they approve the dates. Approval means acknowledging they have reviewed the dates and agree to commit their local implementation team to meet these dates. Decision is recorded in the IC meeting notes.
If further consultation is needed, PMs will provide at least 3 business days for ICs to consult locally.
Escalate to WG only as needed for conflict resolution.