| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
---|
1 | Start recording! | Welcome! | 0 | All | | | |
2 | Quick announcements | | | | | | | |
3 | SILS co-chairs update | | 5 | Chris, Günter | Caitlin Nelson is back! Caitlin Nelson is back (as of Monday, May 17) as SILS Service Manager. Her focus will be on CDL as operational center. She will be attending the IC, PPC and SILS Chairs meetings as a liaison to CDL as the operational home. We’ll ask her to talk more about her work at a future SILS Chairs meeting. Welcome back, Caitlin! December 22 is the end date of Phase 4 pending CoUL approval.
|
|
|
4 | Timeline review (recurring) Reminder: Implementation Timeline on Confluence for staff without access to Basecamp. | Awareness of what’s happening / coming soon in the project | 5 | Christine | https://docs.google.com/document/d/1-uY1BUepKB6aGRdU-qmr90Xc3ILVFiCJm_efoqnuk8o/edit Instead of using the signup sheet above, let the PMs know if you want time at a weekly meeting. We know everyone is really busy and planning ahead for updates may not be realistic. Upcoming Ex Libris meetings: | | |
5 | Cutover | Review the Cutover plan What questions do chairs have? Note: Post questions on the Cutover to do list in the appropriate “to do” | 15 | Lena (Tom & Carlo and others for Q’s) | | | |
6 | EUOS & FGs | Discuss: Set an agreed upon date when data and configurations in the test load will be stable enough for EUOS & FGs to gather screenshots for the training. Help pages for each campus will be very custom – based on what patrons are used to (e.g., if they are familiar with Oskicat that’s your starting point for explaining things.) Having a screenshot is much easier than describing it with text. Worst-case scenario is to build it now and edit later. | 10 | Christine, All | RMFG: Wrap up decisions by June 8 with the understanding that policy is iterative. Aiming to keep things stable for training with a few stragglers. Discovery: Targeting June 8 for guidance documents and decisions. Wrapping up decisions. Coordinate with local campuses to see how far they are in implementation of their local campus configurations. WorldCat decisions by campus (whether to direct to BWCD or WC.org). Jess will give the decision spreadsheet to EUOS. Fulfillment: A lot of variance on resource sharing forms by campus. Unclear if they will be stabilized. FFFG is working on this. Need to understand where patrons land when coming from BWCD. EUOS: Important to provide enough scaffolding to public-facing staff to feel confident on day 1. Basic understanding of functionality to help them build their mental model of how Primo works. How much time would it take to gather screenshots for help pages? The work is being done in the local groups; it’s campus by campus and will vary. UCLA is building in about 2 weeks for screenshots. And w/ Ex Libris rolling out monthly updates on various things that may affect an interface - will need to assess those screenshots regularly anyhow.
| | |
7 | Systemwide Primo VE demo | Would we do this? Timing? Primo VE demo: Unknown when each campus will occur, but would have to happen before June 25. Anything after that would require screenshots, slide decks or using the sandbox. | 5 | All | IT, EUO, and Discovery members on each campus should be working together to decide and craft trainings for their staff on Primo. We may still give a high level Primo overview to the system as a whole; but we decided to wait until after the Primo VE workshops by Ex Libris in case one of the sessions recordings could fulfill the same purpose.
| | |
8 | Communication Operation Leads update (recurring) | Awareness of communications activities. | 5 | Ben, Adrian | 6 | | | |
9 | Flagging any significant issues (recurring) | | 0 | | | | |
710 | Parking Lot Feel free to add a topic to the Proposed agenda topics page on Confluence | Capture important topics for future discussion | | | | | |
811 | | Total | 50/50 | | | | |