Page Comparison

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

5

All

• Oct-Dec Town Halls: How to source and schedule?

  • 3rd Tuesday

  • Ask on SILS Chairs, PPC, WG.

  • Criteria:

    • Discussion-worthy and have input from multiple people, e.g., forum

    • Controversial or complex and would benefit from Q&A

    • 60 minutes

    • What is it not? quick updates or topics that impact a narrow group of staff.

  • Ideally, set these now.

  • Switch to support - Caitlin, Tom & Carlo?

• Ben & Adrian to talk with TTF on communications. PMs will schedule.

•  Lena Zentall (Unlicensed) and Christine Barone (Unlicensed) will invite Com Leads to TTF.

Phase 4 final report to CoUL

Review outline/timeline and next steps

• Share with WG at next meeting on Aug 20.

20

AllHOLD FOR BEN TO RETURN

11/5 draft & 11/9 final

Editorial calendar (recurring)

5

Ben, Adrian

Draft a SILS News on the Transition Task Force for week of Aug 23

Socializing the new SILS governance structure

Check-in with Adrian and Ben, re: socializing the SILS Structure

For the September 21st town hall and online presence, we should include:

• Overview of UCLAS

• Overview of how SILS integrates into UCLAS

• Overview of the CDL SILS Operations Center 

Further preparation:

• What might people be wondering about the governance structure? How does it impact the average UC Libraries employee?

When should we begin to socialize and focus more on the new structure?

• Are folks familiar with when phase 4 concludes? Yes. Definitely in the Town Halls (verbally). It has also been in SILS-News - but a reminder would be good.

• Decision: Post go-live, the next SILS-News will highlight that phase 4 concludes at the end of the calendar year.

What are we doing:

• SILS-News post, week of Aug. 16 - “the dust has settled” - high-level mention of the new structure (to be implemented in Jan. 2022) and include link to the package on uclibraries + include invitation to Sept. 21 town hall

• SILS-News post, week of Sept. 06 - high-level overview of UCLAS and the SILS Structure, plus reminder about upcoming town hall

• Sept. 21 town hall - overviews of UCLAS, SILS Structure and CDL Ops Center (40 minutes of content, 20 minutes for questions)

What is this called?

• UCLAS-integrated SILS Structure; 

• UCLAS-integrated, ongoing SILS governance

• Ongoing, operationalized SILS

• Ongoing SILS Structure (starting Jan. 03, 2022)

FYI

(Ben)

Town Hall for All

Communication channels slide (at each meeting)

• Sep 21: governance deep dive; CDL SILS Operations Center; Transition Team

Roles:

• Slides: TBD

• MC: TBD

• Tech role: TBD (mutes/unmutes), advances slides, gives remote control access, and starts recording

• Moderator Chat: - use meeting-chat channel

• Public chat: sharing links, etc.- PMs

• Q&A (manage questions): MC will announce questions. PMs will monitor and ping chairs via zoom chat for questions as needed, and push Qs live.

15

Com Leads

• Any actions we need to do now?

• Include 5 minutes on the Transition Task Force at the Sep 21st TH

• • Coordinate with Danielle how this slots into the presentation

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

0

All

• Upcoming work per Com Leads work plan

  • Thank you letters (send in early December per SILS co-chairs)

    • Samples from phase 3 (mail merge, email cover letter, letter, etc.)

  • Phase 4 final report (folder with outline)

  • No Com Leads in ongoing gov. Transition communications to ongoing SILS shared governance. What is involved here?

    • Do the Phase 4 Handoff template WAIT FOR BEN

• Lena Zentall (Unlicensed) and Christine Barone (Unlicensed) will wrangle thank you letter data for Com Leads.

Parking Lot

• Operation Leads post-mortem: when to schedule? WAIT FOR BENOctober.

• Com Leads to facilitate post-mortem for EUOS so chairs can participate fully.

  • Yes, Adrian will offer.

Wrap up

0

All

Any actions or decisions missed?

Total

50/50