Page Comparison

Checkin/quick updates/anything from parking lot, slack or email

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All

Publicizing the new cohort and publishing the new SILS rosters

Discuss where we should publish the new SILS rosters; welcome letters have been sent 11/15.

Discuss how to publicize the new cohort. SILS News?

An easy place for now would be the SILS website Rosters page in a new “UCLAS-integrated SILS” or “Operational SILS” or “Ongoing SILS” or some such heading.

15

All

Invite Com Leads to TTF? We discussed this in August. We forgot about it. What was our desired outcome here?

Anything special we want to do to mark our final meeting on 12/14?

5

All

• Ensure nothing com-wise falls through the cracks. The Handoff document should cover this.

• Ben & Adrian will join WG on 12/10.

SILS website

Decision: use the existing SILS website

• Update the SILS UC Libraries website home page

• Remove the word project from the title and other places where it no longer makes sense

• Update breadcrumb on Documents page (move to SILS rather than SLASIAC)

• Action: Ben will draft a home page for SILS, the ongoing service.

•  Lena Zentall (Unlicensed) will post rosters on SILS website Rosters page

• Are you still able to do this? Yes

5

All

Use CDL website for SILS: https://cdlib.org/services/d2d/sils/ for rewriting “What is SILS”

Editorial calendar (recurring)0

Final wrap-up message (SILS co-chairs) to send 12/13-17

• early impacts

• not experts yet - it takes time

• thanks to all

5

Ben, Adrian

• Ask all-cohort for any talking points about early impacts for a final message on SILS

• Ask EUOS for quote from patron about impact

•  Adrian Petrisor will draft Final wrap-up message (SILS co-chairs) to send 12/13-17

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

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25

All

Workplan with timelines for remaining work

• SILS NEWS/Cohort email (ad-hoc) - move to ad-hoc, not weekly.

  eScholarship as a place for SILS publications

  Adrian is discussing with Donald this week

  .

• Thank you/discharge letters (prep work starts week of OCT 4)

  1. Ben will work with Kathy Brown on the mail merge letters.

  2. Christine is verifying everyone is on the sheet who should get a letter. Done!

  3. Ben will invite cohort to ensure their information is accurate on the sheet by end of this week.

  4. Draft Thank you letters - Ben will do this by week of 10/25

     • Samples from phase 3 (mail merge, email cover letter, letter, etc.)

     • Ben and Adrian discussed the thank you letter and want to make it more celebratory.

  5. When can we expect those?

  6. Send in early December per SILS co-chairs. Weds, 12/8 before noon.

• Final report (OCT/NOV)

  1. Exec summary

  2. Editing the overall doc

  3. Com Leads section

  4. Redacted version (track changes on for Steering, ideally due by 12/7)

• Handoff & cleanup (NOV/DEC) Due 12/3

  1. Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.)

  2. Do the Phase 4 Handoff template

     1. Discuss in Com Leads meeting to make PMs aware of recommendations.

     2. Check the Com Leads workplan for any other work that should be included on the Handoff

     3. Communication Flow matrix - would it make sense to update this for the service? If so, add to the Handoff work doc as a recommendation.

     4. Question form? Linked from Home page under FAQS and at the bottom of the FAQ page.

Divide the thank you letter PDFing and emailing among B&A and C&L

Naming convention: P4TY_lastname.pdf

42 each as follow

Lena: line 2-43

Christine: line 44 to 86

Ben: line 87-129

Adrian: line 130-169

Ben will divide the work into folders for Com Leads

•  Christine Barone Ben Alkaly (Unlicensed) will create UL cheat sheetdivide the work into folders for Com Leads

Parking Lot

Wrap up

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All

Any actions or decisions missed?

Total

50/50