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  • Sherry Lochhaas

  • Michelle Polchow, Chair

  • Jharina Pascual

  • Sarah Sheets

  • Carla Arbagey

  • Judy Keys

  • Katie Keyser

  • Natalee Bell 

  • Tamara Pilko, Vice Chair

  • Lisa Mackinder

  • Kevin Balster

Not in attendance:

  • Jharina Pascual

Meeting documents:
Meeting Recording (link to cloud)
Slide Deck for Meeting
Article shared following meeting - Benefits ERMS

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Team Charter

Responsibilities:
ongoing rotation of responsibilities

Part III:
What are our expectations for working together?


15 5 min

Michelle Polchow

Carla Natalee - Note taker
Judy Tamara - Timekeeper
Katie Lisa - Action Items

Team Charter Document (Confluence)

Suggestion for Part III to use previous team charter wording for this section.

For Slack conversations that become complex, copy and paste these into an e-mail to preserve the conversation

Put on agenda for next week to work on Team Charter, Expectations and Work Plan

2

Impact Statement on Electronic Resources Management - December 2021
From AEFG

Introduce problem statement and recommendations from AEFG

15 min

Michelle Polchow and Carla Arbagey30 min

Sarah
Natalee

Katie
Tamara
Judy (email)

Documents:

Campus Temperature Reading


Impact Statement on Electronic Resources Management - December 2021

E-Resources Workflow Legacy v. Alma

  • Discussion of using CZ records to provide immediate/easy access vs. what we decide to have fully cataloged

  • Discussion of how each campus handles discovery: most have a team that is separate from the e-resource management team

Campuses sharing same problems vs different problems?

Everyone briefly discussed what is happening locally and updated spreadsheet.

Should we request this document (or a version of this) be sent to the SILS Leadership Group?

  • Group discussed what is the intent of the Impact Statement. Voted that if Impact Statement is to be sent on to Leadership Group that it should be further reviewed.

Do we identify potentially affected positions at each campus?

  • Some campuses are experiencing staffing challenges in acq & e-res

Michelle Polchow Lisa Mackinder will meet off-line to discuss time line for testing ProQuest Literature Online (renewal March 1) and testing potential new CDL workflow with campus re-charges

3

Report on CDL Vendor/License/Acquisitions framework in support of local members processing new NZ acquisitionsSubtopics:

-- multi-series e-collections
--Factiva discovery errorsUpdate E-Resources Subteam

20 min

Michelle Polchow

Background documents:

  • Interview with Sacramento State as local campus using Network Zone;

    • Overview of CSU’s structure for centrally managed agreements for renewals

  • Ex Libris Network zone

  • ELUNA California 2020
    Network Zone presentation by Jessica Hartwigsen

    • Calstate Network instructions for local campuses:
    NZ Licenses:  

    1. see renewal schedule

    2. Opt-In Ordering

      1. Basic Opt-In

    Notes:

    • CSU is using Alma for centrally managed agreements and journals

    • Current CDL Acq procedure is to send a spreadsheet to campuses: example of ProQuest Black Studies Center - our current infrastructure does not connect local payments to NZ

    • Importance of the Vendor field, needs to be populated to create Analytics, but we need to have harmonized vendor records

    • Consider making a small project team from ACQ & E-res working groups

    Slides

    Handout

    • Goal is to have our data tied together to support cost analysis and other analytics

    • Need to share our understanding of these issues, escalate through SILS structure to operations team

    Path going forward for ER subteam working with CDL

    • Test out process with upcoming renewal

    • Starting with centralized licensing with resources for all (possibly start with ProQuest Literature Online)

    Proposal of a 4 step long-term proposal for campuses over the next year for

    Michelle Polchow will share with the Acquisitions Working Group

    Michelle Polchow Set up a meeting with chairs & VC of both groups plus CDL rep (Lisa M.) to discuss NZ acq structure
    [all] Test specific upcoming renewals in NZ sandbox [upcoming meeting]

    4

    Wrap Up

    Review actions and decisions

    5

    5

    Parking Lot

    Capture important topics for future discussion

    6

    Total

    x/x

    ...