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Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair (coming in a little late from another meeting)
Jesse Kruppa, Discovery Operations Subteam chair
Ernesto Mendez, Fulfillment Operations Subteam chair
Alison Ray, Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | ||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | (STANDING ITEM) Subteam Roundup | Check-in on OSTs | 10 | Team | 2 | Meeting fundamentals / Team Charter | 15 | Tom/Team | Take a look through pages 4-7 of The UCLAS-integrated SILS structure, work practices and chargesAcqOST: we’re getting close to accomplishing things! Fulfillment: Still working on AFN user blocks, with testing; contact directory; afn letters/notices RSOST: Working on the AFN taskforce (hoping it will end soon!); Tipasa move for 2023; analytics / stats from Alma. RMOST: UCwide webinar on bound-withs; talking about rules (list of requests for changes and quarterly updates); and going through workplan on order it is now. eResOST: we thought we would create a Gobi support group for lessons learned / walkthrough; end of June: serial solutions ends (holds the ILL loan terms) so we need to let them know the data is in Alma but needs to be turned on in Primo. Discovery: DCPT about items in Primo; custom resource types solution!; subteam digging into a shared repo for CSS and JavaScript code in GitHub. SILSSM: OARM-PT and CDLN-PT kicking off; Analytics. | |||||||||||||||||||
| 2 | ILL license terms | Understand the path forward for displaying ILL loan terms for eResources | 5 | Stacy / Michelle | July 1: serial solutions will end and license terms will be in Alma. Acq/eRes working on this together; CDL can turn this on for NZ items - still pending working with ExL on - but local campuses also have to turn it on locally. For local materials Acq will make recommendations for display and getting data into the system. CDL will flip switches for NZ license terms; each campus can flip their switches for IZ license terms; each IZ flips own primo display switch. | Acq will own this and write a decision page. When decision page is done, send to OT listserv. | ||||||||||||||||||||||
| 3 | Analytics project | Get communication paths for how to accomplish annual stats | 10 | team | Analytics writeup: https://docs.google.com/document/d/1yLoDy_-Ph1MJ4RSMzknjuYCcyAgcJJGfGrSg5YescSs/edit# Instructions for UCOP stats: https://libraries.universityofcalifornia.edu/groups/files/silsabout/docs/SILS_UCLASintegrated_06232021_Final.pdf | 3 | STANDING - Work Plan Directory review | 10 | Team | 4 | Documentation Hub | Tour of the new space | 10 | Caitlin | “Current” tag, “pnp” tag https://uc-sils.atlassian.net/wiki/spaces/dochub Decision is a decision as you know it; pnp is literally anything else. Page has to have a “page properties” table to be pulled into the rollup → use the PNP template. |
| 5 | CDLNZ-PT | FYI about the new team | 5 | Caitlin | 6 | OARM-PT | FYI about new team | 5 | Tomstatisticsinstructions_20-21.pdf OT owns this and will be asking LG for guidance. Some subteams have work going on already on filling out the schedules. OT also have some reports that work for now, and will be sharing that out. RSOST: Schedule C for resource sharing Alma data (each campus will have to get other data from other sources / local systems) Other SILS teams not working on harmonizing: more by campus than SILS. | ||
| 4 | Meeting fundamentals / Team Charter | How do we determine priorities? How should we identify issues to bring to Ex Libris? What should be standing topics for discussion? | 15 | Tom/Team | ||||||||||||||||||||||||
| 5 | Questions from Slack | Hathi Trust stuff to go to OARMPT PT chairs to go on Slack and Listserv | ||||||||||||||||||||||||||
| 6 | STANDING - Work Plan Directory review | 10 | Team | |||||||||||||||||||||||||
| 7 | Other agenda items | Cover topics that folks want to talk about | Team | Adding PT chairs to this meeting? How often? | ||||||||||||||||||||||||
| 8 | Ex Libris Support Call Reporting | Items requested by this team included: | 10 | Tom/Caitlin | ||||||||||||||||||||||||
| 9 | ExL Support Call Questions for the next call (4/18) | ExLibris / UC Library Support call Monday, April 18. Do you have any questions that would be appropriate for a consortial call with the North America Support Team? Specific Tickets that need to be addressed? | 10 | Tom/Team | feel free at any time to reach out to UC side of this team SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL) Resource Sharing folks have been putting in tickets on how to make Analytics - there are zero canned reports from ExL for our set up - can we ask them for some? (mentioned in comment on UCD case # 06321175) | |||||||||||||||||||||||
| 10 | Phase 4 Work Handoff | Clarify any questions regarding the work handoff items. | 5 | Tom/Team | Topic discussed in the process of discussing the “taking the temperature” follow-up. | 11 | Parking Lot | Capture important topics for future discussion ILL Terms - new decision page or list of questions. (incl. RS, Disc, Eres, Acq) - Added to “Other agenda items” for this meeting. (regularly?): any specific tickets to check in on?? clean up detritus - proliferated meeting notes? ‘too long' work plans? finished projects? etc… | ||||||||||||||||||||
| 12 | 1311 | Total | 55/60 |