| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Checkin/quick updates/anything from slack or email | | 10 | All | Decision rollups are fixed! Adrian submitted a bug report and the problem was fixed. Thanks Adrian!! Neil is on vacation July 28-August 5. May be out laterPossibly longer. Don’t forget to check the Task report for your outstanding tasks and check them off when done.
| | |
| 2 | SILS Service Manager (recurring) | | 0 | Caitlin | Nothing to report; Caitlin is not attending this meeting. | | | |
| 3 | (Ops Leads) Ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 10 | All | Neil TOC is under construction; focusing on IT and EUOS and doing steering meetings weekly. Building work plans. IT will need to see training timeline for the rest of the project to inform their work plan. Step B+ proposal - Neil will talk to members to ensure they know how much time will be needed and if that will work. Neil will get meetings scheduled this week or post-vacation.
Ben Email to chairs with town hall presentation schedule (create a confluence page that shows this info?) Countdown calendar - announce on July 27 to cohort. SILS News on milestone of data load for vanguard + announce countdown - aim for August 3.
Adrian
| - Adrian Petrisor will add countdown widget to COL home page to test. Then, add to other home pages.
| 4 | Celebration planning | How do we want to celebrate the vanguard data load migration milestone? Create a calendar for milestones to celebrate and what’s involved (we raised this topic at 7/21 meeting but didn’t assign next steps) Countdown begins on 7/27/20 - one year to go! Assign next steps | 10 | | | 5 | | | |
| 4 | Scoping SILS busy project times and communicating the value of SILS | Introduce this work. Continue discussion next week | 5 | All | Adrian PetrisorBen Alkaly (Unlicensed) What is the deliverable? talking points that we have ready about the value of SILS. From July 23 meeting notes: PMs and COLs will work on a plan separately and come together next week to discuss. Take to Steering when ready to confirm we are on the right track with what they expect.
Lena Zentall (Unlicensed)Neil WeingartenCaitlin Nelson | 6 | | |
| 5 | SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: Track attendance:
| Topic for next meeting July 29Aug 12: Confirm roles | 5 | All | CANCEL THIS MEETING | | 7 | Town hall for UC staff | Decide when to schedule the next one Confirm if we sponsor and communicate about them ourselves | ? | All | Confirmed with DOC that we will run this on our own. We will do a town hall quarterly. Start early November with first one. Invite local campus groups to suggest a big topic for discussion; choose one or two. | 8 | Hold for next week | | |
| 6 | SILS project blog (recurring) | Items for the blog? | 0 | All | | | |
| 97 | Alma Training (recurring) | | 0 | Neil | | | |
| 108 | (COM) SILS Communications Calendar | Awareness of upcoming communications and anything needed | 5 | Ben, Adrian | | | |
| 119 | Work in progress (Com Leads) | Communication flows diagram Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu) Communicating from project to local groups (where to document this?) Blogs Virtual town hallshall for cohort Virtual town hall for all staff (start early Nov; quarterly) Meetings with chairs on their communication plans Create a calendar for milestones to celebrate and what’s involved Communicating the value of SILS
| FYI | Ben, Adrian | | | |
| 1210 | Work in progress (PM Leads) | All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices Phase 3.5 report (in progress!!) timeline (extend beyond go-live), identify critical path & intense work periods
| FYI | Christine, Lena, Neil | | | |
| 1311 | Parking Lot | | | | Premortem actions | | |
| 1412 | | Total | 50/50 | | | | |