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Status
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titlenot starteddecided

Description

Decide if SRLF and NRLF records will be loaded as part of the UCLA and UCB loads or if they will be loaded separately.

Decision

NRLF and SRLF data will load in the same data extract as UCB and UCLA data.

Owning group

Implementation Coordinators (SILS-IC-L@listserv.ucop.edu)

Approver

Stakeholders

R/A = Implementation Coordinator Group
C = ILSDC, UCLA, UCB
I = SILS Phase 4 Cohorts

Decision-making process

Implementation Coordinator Group is responsible for decision making with consultation from Ex-Libris, ILSDC, UCLA, UCB, and Existing Alma-based UC Libraries.

Priority

Choose one:

Mandatory before Go-live
Useful before Go-live
Within one year after go-live
Post-live (1-5 years)

Due date

Recommendation

See also: Vanguard local RLF bibliographic record migration

Recommendation

The Network Zone is populated by each IZ as a whole, not in parts and at this time Ex Libris plans to load the entire UCLA and UCB data extracts as a whole, and NOT to load SRLF and NRLF as separate data extracts. Why? Because that's the default path for IZ to NZ migrations, and because the difficulty of pulling out the RLF data at each campus was too much to do at this time.

Background

SRLF and UCLA will be located in the same Institution Zone, but it is possible that there could either be two separate loads to create that IZ or a single, combined, load. Given the “first-in” nature of the Alma Network Zone record creation from imported records, this can affect recommendations for deduplication of OCLC numbers for the records in question.

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Note: One reading of the documentation is that the matches are within the institution; it’s not clear to me from the documentation that going in different files for the same institution will negate this problem (https://knowledge.exlibrisgroup.com/Alma/Implementation_and_Migration/Migration_Guides_and_Tutorials/010Alma_Migration_Considerations_for_Consortia#Multilple_Matches_Within_the_Same_Institution). Do the source files have to have deduped OCLC numbers in t

Note from Data Cleanup: the issues with RLF records and duplicate OCLC numbers has less to do with whether the bib record is the master record or not, it has to do with the fact that if it is the second record with that OCLC number to load from within the UCLA or UCB loads, the RLF holdings will not be linked to the NZ record and will only be int the UCLA or UCB IZ.

If the RLF records duplicate other bibliographic records in the same record load and they do not load first, then the RLF holdings will not be linked to the NZ record.

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Question to ExL: They apparently offered the CSUs to load OCLC master records by OCLC number from OCLC - can they do that for us? (SEE: Order of Master Records Decision) Basecamp discussion here: https://3.basecamp.com/3765443/buckets/15553579/messages/2656132957#__recording_2660422757

Action Log

Action/Point Person

Expected Completion Date

Notes

Status