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Description

The selection of institutions to serve as Vanguard members, who will participate in a preliminary sandbox migration as proof of concept.

Decision

Vanguard: UCB (including NRLF), UCLA (including SRLF), UCSB, UCSD, UCSF, and CDL

Owning group

Implementation Coordinators (SILS-IC-L@listserv.ucop.edu)

Stakeholders

R = Implementation Coordinators
A = WG
C = CoUL, DOC and campus leadership, WG
I = public (all UC Libraries staff)

Decision-making process

CONSULT:

  • A confluence page is made about the topic and disseminated to stakeholders;

  • Campus leadership and Implementation Coordinators discuss locally the feasibility of volunteering for vanguard;

  • Campus leadership approves a decision to volunteer or not; Implementation Coordinators discuss their findings together.

RECOMMEND: Implementation Coordinators make a recommendation of vanguard institutions

REVIEW: Working Group reviews the recommendation; WG may ask for clarifications or revisions as necessary from ICs.

APPROVE: Working Group signs off on recommendation

Priority

Choose one:

Mandatory before Go-live
Useful before Go-live
Within one year after go-live
Post-live (1-5 years)

Due date

Recommendation

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Action/Point Person

Expected Completion Date

Notes

Status

Sent email to IC co-chairs, PM, and Project PMs for feedback... 

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  •  Disseminate vanguard informational page to ICs with initial instructions Caitlin Nelson

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  •  Disseminate the info page to campus leadership stakeholders Caitlin Nelson

Send to FYI CoUL, DOC, and WG

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Preliminary summary (GDrive) is the summary of all thoughts up to this point; if there is a recommendation we can submit early.

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POSTPONED from March 31: some inst need more time due to COVID-19 issues.

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POSTPONED from April 3: some inst need more time due to COVID-19 issues.

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Checked

in with Maria B at ICSC/ExL meeting April 13th - she’ll confer with her team and get back to us before April 17th.Confirmed ExL has no objections 4/22

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  •  Inform stakeholders via decision announcements mechanism
20 Apr

See “Recommendation” section above.

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