| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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| 1 | Check-in / updates | Information sharing and problem-solving | 5 | All | RMFG: Finalizing MVP items; campuses are also starting to prep training materials and sharing them out DCFG: Still working out some of the workflows and procedures for harvesting metadata; currently working on making sure the host institution is included in metadata from Calisphere. Also hoping to finalize our decision tree + companion document to share with stakeholders when they have a little more time/bandwidth to consult. AEFG: Finalizing 001 and 002 related to CDL and Related Local E-Resources (below); progress on 008 E-Resources Troubleshooting, and 006 Outbound Linking. Lisa S. reviewing UCD outbound linking project to get image file size requirements to ensure appropriate files on hand for content providers. Also reviewing 014 Alma Config for Primo Discovery per PPC recommendation - anticipating short “guidance” page re: Report a Problem and Direct Linking. DFG: Continuing to explore options for providing WorldCat search and results access points. Basic WorldCat Discovery is looking like the more preferred option to link users to for a few reasons: CDL would provide maintenance and request linking back right into Primo VE is currently smoother than taking users to Worldcat.org Fulfillment & ILL: Finishing up recommendations for (Go-Live) Renew Workflow for VDX Requests (Go-Live) Harmonization of Loan Periods and Blocks in the UCs Automated Fulfillment Network (Go-Live)Alma "On Hold Shelf Letter" notice details TSELG: campuses really need to know how network zone will be managed, something like who can do what and when; 2) Content of NZ: what types of records (e.g., order records, vendor records without OCLC #, etc.) are allowed; level of quality required (e.g., brief record without subject headings ok). Would it be useful to have a meeting co-sponsored by PPC and CDL for any intereted interested UC staff? PPC could use this meeting to highlight various decisions we have made so far regarding NZ. Campuses are also interested in knowing how CDL will do their acquisitions work in Alma, for exmaple example recharge.
PSELG: no report ASCELG: no report | Add the “NZ” tag to NZ related items | - Tag your decision pages on NZ with the “NZ” tag
- when announcing decisions next week, inform cohort about the new “NZ” tag
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| 2 | Decisions | Discuss and approve proposed decisions | 45 | | AEFG (Go-Live) Electronic Resources Practices - Linking IZ orders to relevant CDL e-collections (MVP 001) Best practices for linking IZ version of orders to CDL electronic collections (for existing); Deliverable is Documentation for Day 1, record work within 1st 6 months.
AEFG (002) - (Go-Live) Campus Purchase Order Practices for CDL and Related Local E-Resources (AEFG-MVP-002) RMFG (Go-live and beyond) Best practices for repository import profiles Campus purchase order practice to support systemwide and other data reporting. This extends to CDL and related local e-resources, and does not extend to other purchase order practices. Need to qualify “all” new ordering because some ordering (such as GOBI) will follow another workflow Link out to pages with those other workflows as a way to reference those differences or describing other workflows that may not start from the NZ.
RMFG https://uc-sils.atlassian.net/wiki/spaces/RMF/pages/1536394145/%28Go-live+and+beyond%29+Best+practices+for+repository+import+profiles provide guidance around using repository import profiles in the SILS NZ Liz will link out to the import profile page Will add screenshots Clarify language around “repository” for those who are unfamiliar with cataloging/metadata
RMFG (Go-live and beyond) Deleting UC Network Zone bibliographic records decide how to handle NZ bib record deletions Add “all cohort” under I for inform in the RACI
RMFG (Go-live and beyond) OCLC numbers in UC Network Zone bibliographic records determine whether OCLC numbers are required in all NZ records Liz and Lisa to add a sentence that AEFG has not had the chance to test this more fully. As AEFG workflows evolve, they will be happy to incorporate that.
DFG https://uc-sils.atlassian.net/wiki/spaces/DF/pages/1483669599/Go%2BLive%2BManaging%2Blocal%2Bfields%2Bfor%2Bdisplay%2Bsearch%2Bfacet Determine whether to harmonize local fields for display, search, and facet in Primo VE.
Fulfillment https://uc-sils.atlassian.net/wiki/spaces/FIF/pages/615022869/Go-Live%2BDocument%2BDelivery%2BService%2BDDS%2BSetup Best way to set up a Book delivery and Digitization Service, also known as Document Delivery Service (DDS), in Alma/Primo VE and whether that setup lends itself better to consortial harmonization or campus-based configuration.
| approved approved with minor revisions as noted. approved with minor revisions as noted approved with 1 minor edit for the RACI approved with minor edit as noted. approved approved
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| 3 | Shareable MVP | https://docs.google.com/spreadsheets/d/1gpYQWYpt4GYMLWoVQHrKRlKwY6pMu_2eX78L1C-hPNI/edit#gid=0 Feedback from SILS Chairs Make it clear what “day one” means. Possibly changing the “implemented by” header to indicate target date for issuing by PPC Direct readers to their local IC for questions. Status revisited weekly at PPC meetings and updated. If training documentation is available, add the link and description to column B (Detailed Description). Building in (lightweight) contact info into the doc if it gets separated from context (either on Readme or at top of each tab to go to FG page, etc.).
| 15 | Xiaoli | | | - Review the “Readme” tab and add any revisions/new content in a different color so we can see the changes
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| 4 | EUOS (recurring) | https://docs.google.com/document/d/19pE99m3xZKp52BJVCBElm_d4bMPCpzRQt1-cW6gf_hQ/edit Soft deadline for when decisions that affect everyone can be completed | 0 | | Major decisions should be made by (soft deadline): June 11th for all groups | Ongoing: make sure we keep the public service components in mind as we keep making decisions. PSELG is also going to keep monitoring discussions | |
| 5 | PM Update | Awareness of what’s happening / coming soon in the project | 0 | Christine | Note: If groups need/want to have a special slack channel to add more experts from their field who are not currently part of the cohort, please slack Christine with a list (including email addresses) and she will get that going for you. Meetings For Monday project updates and office hours, feel free to skip and watch the recording later if there are no topics or if topics are not a subject of interest. List of meetings on Basecamp Details Regarding Opening SalesForce Cases | | |
| 6 | Homework | | | | | | |
| 7 | Parking Lot | | | | Future meeting: AEFG questions that came up were re: coordination of Analytics (cross-function?) and... how the Selector role in Alma is changing (people will care, prob fits w/ AEFG, but overloads us....)
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| 8 | | TOTAL | 65/90 | | | | |