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Item
| Desired Outcome | Time | Who | Notes | Decisions | Actions |
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| 1 | Checkin/quick updates/anything from parking lot, slack or email | | 15 | All | | Ben will add one liner to the current communication Adrian will create the table and add it to the home page by 7/26 (removing the go live countdown widget) PMs will fill out the dashboard | |
| 2 | Go Live communications week of go-live | OP: Joint letter will come from President & Provost. Letter will be sent post-go-live. Method of sending TBD. We are asking for the widest channel (UC-wide email blast) but ultimately, it’s up to OP to decide how they’ll share the message. In progress. Meeting to discuss with OP, GW, BA and AP TBD (Deadline?) Template for each UL to send to their own campus. Get input from EUOS and IT. Reiterate - ensuring staff know they won’t be experts in the new system on day one. Insert your local links to FAQ, Primo search, training docs and other important links. 7/27 Gunter & Chris: Thank you to the cohort - Day of go live. Recognize all the effort that went into getting us to go-live. Work continues but taking a moment to thank everyone. SILS News: 7/29 or 7/30 (or when all campuses are live) Congratulations! live with MVP - more decisions and work will be coming; and here’s what’s coming next. Reminder of UC-wide town hall on 8/2.
| 10 | | Com Leads will figure out a comms path with Stacy and Melanie when they meet today (assigning communicators, sharing templates, etc.) Any updates to report? Notes for https://docs.google.com/document/d/1IeIE7SB1R_J4nw6tcgIDpDIaFLRYbcycq6Mtf76C_6s/edit#heading=h.4qa4801juzrk based on Steering discussion 7/7. https://docs.google.com/document/d/1XRox1gKloDSZcimOrIpXjS5o9x4mJivgDG9ImSlmipc/edit We will need 2 versions of email templates to send to ULs: 1 if campuses go live as scheduled, 1 if they do not. Thank you to the cohort from SILS co-chairs via SILS-Cohort & SILS News on July 27. Ben will work on this when he returns from vacay. Congrats from Pres. is in discussion about the channel for communicating.
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| 3 | “This month in SILS” PILOT Start of the month talking points about SILS; release as a SILS News. Workflow: Last week of the month: Ask via SILS Chairs slack channel - what’s your “need to know” (for library staff) for this month to share in SILS News? If you were speaking at a TH, what’s the one thing your group would want to share.(OK if you don’t have anything). Share answer in SILS Chairs slack (meet people where they are.) Com Leads refine it. Ready to go out on the first of the month as a SILS News. Reminder at the SILS chairs meeting.
| | 5 | All | Will Com Leads still do this for SILS News post go live? OK to remove this topic from future agendas. | | |
| 4 | Editorial calendar (recurring) | | 5 | Ben, Adrian | For Caitlin and Claudia (Alma/Primo Bug Reporting Page), Ben will ask them to draft something for SILS News | | |
| 5 | Town Hall for All Communication channels slide (at each meeting) | Roles: PM update: Not needed Slides: Suzy from UCLA MC: Ben Tech role: Ben Suzy (UCLA) (mutes/unmutes), advances slides, gives remote control access, and starts recording Moderator Chat: - use Com Leads channel Public chat: sharing links, etc.- PMs Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.
| 15 | Com Leads | From 7/13 meeting: (10 mins, includes starting a couple minutes late) Chairs give 30,000 foot view of what we’ve accomplished. SILS success story; journey and how we’ve grown. How to manage thank you’s: calling out the the major areas and their big initiatives and deliverables - IC, PPC, Training/Outreach. (What visual might accompany this.)
(5-10 mins) UC Library Search Pop Quiz (10 mins) SILS is transformative…. Intro to Q&A panel (mini-roundtable) (30 mins, or as long as needed) Reinforce Open Q&A Encourage advance submissions Identify Q&A panel in areas of: Alma expertise (IC?), Primo expertise (Discovery?) and training (IT)
Ben asked his colleague Suzy to do the slides and the tech. Still waiting to hear back. Adrian will be somewhere where the internet is unreliable. Ben will be reaching out to the question respondents to tee them up and let them know to be on call for questions. How to get the message out about this TH? If ICs are too busy, will need a colleague at each campus to send an all-staff slack/email about the TH Need quiz questions - spend time at 7/27 meeting brainstorming
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| 6 | Com Leads ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 0 | All | | | |
| 7 | Parking Lot | | | | Adrian is on vacation for 2 weeks beginning 7/27 | | |
| 8 | Wrap up | | 0 | All | Any actions or decisions missed? | | |
| 9 | | Total | 35/50 | | | | |