Page Comparison

Ex Libris support

5 0 min

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

• next last meeting is was 8/16/24

• tabled for next meeting

All Chairs meeting update

5 0 mins

Sarah

• tabled for next meeting

OARM in-person presentation

• decide talking points for the in-person presentation to SILS OT

45 mins

Sarah/Caitlin

• Guidance for SC discussion on this topic:

  • Develop 3-5 talking points

    • suggestions from the last SILS OT SC meeting:

      • How can OT support these people? Can we discharge them? How can we advocate for them?

    • feedback from Carla and Erika? (Caitlin?)

• Invitation to SILS OT extended to OARM members this past week - their attendance at the next SILS OT meeting is still tbd

  • group is anticipated to know their talking points and be able to make a presentation

  • need more expertise input from OT

  • date amended to 9/18/24

• Suggestion to use a Confluence page to track project team activities

  • for each group - determine project timeline, including end date and goals

  • Project Team Tracking

    • added to SILS OT agenda for 9/4/24 - “OT Workplan” section

    • added to SILS OT Work Plan

• OT needs more information to make a formal recommendation to LG

• Assist project teams in crafting their bullet points for presentation to SILS OT

  • characteristics of their needs - ask OT to decide where that fits with other teams

  • suggestion to include a phased proposal - start with first year proposal, then add additional years if approved

• Thinking prompts to propose to OT prior to the meeting

  • email ahead of time

  • include a pre-discussion for SILS OT members prior to hearing the project team presentation

• Outcomes of the SILS OT SC discussion:

  • There are concerns from LG about burnout and capacity, and we OT should be prepared to think about how best to make a recommendation that supports the new work.

  • We want OT to understand what the asks are from these groups; what’s the impact on the system; thoughtfully consider those elements.

• Suggestion to have 3 consecutive weeks of SILS OT: Carla/Erika present OARM the first week, Marsha and her team present EIMP presentation the second week, larger discussion/decision the third week (9/18, 9/25, 10/2)

  • add agenda item to SILS OT for next week to ask about this proposal

  • delay OARM presentation to 9/18

  • goal: have a draft recommendation for LG by the end of the meeting on 10/2

  • ask OT if they are willing to support new groups vs. folding work into existing groups

    • clarify position of SILS OT SC on this issue

      • support for expertise groups (EGs) (may not be representative of each campus as the structure is currently) - would have an official tie to the OSTs

  • Materials shared during the discussion:

    • OARM charge shared by Lakshmi

    • OARM final report shared by Caitlin

•  Caitlin Nelson to review final OARM report recommendations prior to their presentation at a SILS OT meeting (9/18/24) - provide characteristics/points/impact for OT to consider
•  Caitlin Nelson to contact Carla/Erika about the new date for their OARM presentation - 9/18/24
•  Caitlin Nelson to contact Marsha about an EIMP presentation on 9/25/24

OT Workplan

• currently more of a checklist of tasks, annual or otherwise

10 0 mins

Sarah

• Question from Anna: Should we include this as an agenda item on the next SILS OT meeting?

• Document for discussion: OT Workplan

• Suggestions from past meetings:

  • Future API requests

    • Idea proposed at a past SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

  • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

    • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

    • background:

      • related to the question regarding term limits

      • other questions to guide this discussion:

        • if the work changed by having only experts on a team, how would it change?

        • how could non-expert representatives be used in other collective areas?

  • suggestions from SILS OT meeting on 8/7/24:

    • look at Alma/Primo VE Issues and Themes document

      • workstream improvement

    • have list of projects to work on when there is down time

    • strategies for sharing sessions during OT meetings

    • quarterly update (from Gem?) on new releases for assessment/review

• tabled for a later meeting

Known Issues

• Discussion of “do we actually do this?”

10 0 mins

Team

• This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

  • make this an OT Workplan eventually?

• tabled for a later meeting

Negotiations Team Briefing

5 0 mins

Caitlin

tabled for a later meeting

Executive Session

• Private Discussion

5 0 mins

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

5 mins

Team

• See proposed agenda here

• • changes discussed during project team agenda item

Parking Lot

Capture important topics for future discussion

5 0 mins

Team

• Future requests for data

  • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

  • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

• Signature Success Program

  • paused until after contract renegotiations are complete

  • Prioritized List:

    • Insufficient IZ/NZ integration

    • Insufficient support

    • Limited documentation

    • Insufficient Analytics functionality

    • Diversity, Equity, and Inclusion

    • Alma usability

    • Quality of CZ collections

    • Acquisitions process improvements

Total

50 mins