| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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| 1 | Vanguard testing | Discuss the dates when FG/ELG decisions should be made Discuss the need of having a meeting to share lessons learned during the Vanguard Go over the questions associated with FG testing plans | 30 | All | | Agreement that October 16th is the deadline for bringing decisions to any of the ELGs Agreement that Oct 30th is the final deadline for freezing decisions with the caveat that Liz M’s group might need more time on particular issues which will be discussed as they arise.
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| 2 | Check-in / updates | Information sharing and problem solving | 15 | All | TSELG has agreed to move forward with exploring one Marcive contract for UC (Xiaoli will work with CDL) RMFG: we’re definitely already seeing some areas that need to be addressed for go-live, most of which are areas we knew would need attention. Working on finalizing an OCLC test decision and Bibs in the NZ management decision. Will send out requests for input once we have final deadlines for decisions. Discovery: All Discovery FG members will be attending the ExL Q&A and Special Mtgs for Primo VE this month. We will be coordinating how to best utilize the VG buddy system as we head into VG testing later this month. PSELG: no update | | |
| 3 | SSM update | | 15 | Caitlin | Systemwide Work Planning - plan for the work CDL / systemwide groups will do to support the SILS The document was created to gather the assumptions /brainstorms about what services CDL will be providing. Add them to the document as they arise for you. Bring this back to your FG The information collected here will be used to determine if CDL needs to hire more personnel and to surface expectations.
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| 4 | SILS Chairs meeting follow up | Review decision page on expanding access to Basecamp Feedback on desirability of opening BC up to more users and best practices | 15 | Christine | Basecamp accounts in Implementation phase BC access would only be given upon request as needed. Would adding more members of your team to BC be beneficial? Yes Other questions to consider: Will adding more people to Basecamp dilute its utility for the core user groups like PPC? Will adding more people to Basecamp create too much work in answering questions and troubleshooting problems about Basecamp? Limit to only cohort? Include local implementation team members who are not in the cohort? Allow ICs and others chairs to determine who on the local teams should be included? Ic’s should add local team members. It is important that whomever is added follows procedures and knows what to do with the answers. We should empower people to have access. Should access begin immediately to allow new users to get used to Basecamp before Implementation begins or wait until Implementation phase launches on Nov 5? Groups should have access asap, for local members defer to what ICs believe is best. What’s the best way to share best practices and what happens if users do not follow them? Chairs are responsible for ensuring that their group members are aware of the best practices and rules of the road. ICs are responsible for ensuring that anyone from their local team(s) is aware of those documents. We are all professionals and expect that people will do the right thing. Reminders if they do not.
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| 5 | Lessons Learned | Get some ideas for what would be useful as “lessons learned” at the end of vanguard | 10 | Caitlin / Christine | Nov 2: IC lessons learned; Nov 5: Test Implementation Kickoff (ExL presentation) Do we want a lessons learned “Event”? The purpose would be to share what we learned throughout the Vanguard with others. Who exactly would be the audience? Cohort Non-cohort Library leadership Ex Libris
What exactly would be the lessons learned? What is the content that would be beneficial for people to know? Format: meeting? Who would come? How long of a time would we want for a meeting? OR write-up? Or other?
Xiaoli suggests we do something and block off that time now. From the chat Lisa wrote: Sharing, show and tell => good. | | |
| 6 | Sep/Oct meetings | Determine meeting frequency for September | 5 | Xiaoli | | | - Christine Barone (Unlicensed) send out Slack and email check in (call for topics) Wednesday morning (early) each week, deadline 12pm for check inis 12 pm for responses.
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| 7 | Homework | | | | | | |
| 8 | Parking Lot | | | | Do we want a lessons learned “Event”? The purpose would be to share what we learned throughout the Vanguard with others. Add to 9/18 meeting or discuss through email Revisit whether PPC should cancel any meetings in Oct to accommodate testing. When can we finalize a date for FG decision-making?
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| 9 | | TOTAL | 80/90 | | | | |