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Recording of Meeting

Meeting Recording:

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Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Welcome!

Get the meeting started; review and understand the agenda; raise questions. Record the meeting if there are no objections

5

Claudia

Notetaker: Kate Tasker (Unlicensed)

Next up: Krystal Boehlert (Unlicensed)

2

Updated Decision Tree

15

Question for group: do we want to include the path with the option to share all items, or outline the path for collection-level only?

Noting green-filled boxes represent endpoints; gray-filled boxes are points where campuses would need to consider and implement their own decisions and workflows (DCFG would not provide recommendations on those gray box steps)

Suggestion to include a legend once draft is finalized

Gabriela Montoya (Unlicensed) to add legend to finalized Decision Tree

All members: provide any final feedback on Decision Tree and Companion Doc ASAP

3

Prepping for Phase 4 Handoff

15

Phase 4 Handoff Template needs to be completed. The template presumes the group has done a postmortem session first (Part 1 asks for summary of postmortem discussion)

DCFG will need to fill out Handoff spreadsheet tab

All members: provide any comments on Google Drive clean-up ASAP

Claudia Horning (Unlicensed) and Rachel Jaffe to do first draft of Phase 4 Handoff template (due Dec 3)

4

Housekeeping:

10

We will need to hold the postmortem discussion next Monday 11/22 due to other scheduling needs

Companion doc: received feedback that it would be helpful for doc to reflect the flow of the Decision Tree (which has been significantly edited)

This would require a lot of revision. Looking for volunteers?

We will save the current version of the Companion Doc as “Version 1” in Google Drive, then create a copy (“Version 2”) to continue substantial editing

If Companion Doc is not finished by end of Phase 4, we can include it as ongoing work in the Handoff template

Chrissy Rissmeyer (she/her) (Unlicensed) to set up a room in Retrium and lead the postmortem session

Lisa Schiff (Unlicensed) and Jolene Beiser (Unlicensed) volunteered to help with editing the Companion Doc

Claudia Horning (Unlicensed) will reach out to Discovery group to schedule a follow-up discussion (aim is to share an updated version of Decision Tree, and to talk about how Discovery and Digital Collections groups will continue working together after Phase 4 ends)

5

TOTAL

45

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