Objective
State the purpose of the group in 25 words or less (brief, energizing).
The All Chairs group serves as a hub for communication and advocacy for the SILS service, within the cohort and without.
Issues and recommendations from All-Chairs can be escalated to Operations Team.
Objective Notes
Sharing information; flagging potential problems; untanglers! Course pointers!
Sanity-checking on continuing issues / need for consultation.
Place for cross sub-team discussions. Eyes and Ears for the Operations Team. Escalation mechanism for SubTeams. Two way communication, Consortia to campus/subteam. Chairs should feel free to have their subteams work with other subteams to identify better workflows/processes.
This is a place for highlighting crossover issues - make an acknowledgement of need for tight collaboration. Alma + Primo are so tightly integrated (eResources touches so much!!)
AllChairs at campus level have opinions at all levels that don’t occur to people in the subteams (in a helpful way); keeps us from not stepping on each other.
New! (YAY) Not only about communicating work within SILS, but also sharing back out with internal unit (campus) and subteam;
Future ExLibris trainings (70% of adult learning is experiential (i.e. on the system))
...
Get bigger questions broken down to smaller pieces to help subteams tackle them.
Roles
What are the duties needed to get the work done? Who will take notes? Who will keep meetings on track/time? Who is responsible for tracking actions?
Co-chair: Tom Bustos
Co-chair: ??Caitlin Nelson
Note-taker?: First Name Alpha rotating
Follow-upper?:
Steering committee? : Liz, Caitlin, Tom
What are our expectations for working together? Create a list of statements that the team agrees to uphold. For example, ask yourself: How do we make this group a safe space for transparent discussion (knowing that it might become contentious, and avoid back-channeling)? What are our ground rules for meetings? How do we ensure everyone is engaged? How do we ensure everyone has a voice? How will we resolve disagreements?Ground Rules for working together
Meeting regularly: if a chair is unavailable, give notice to the vice chair to attend instead.
Hand raise for grabbing attention in Zoom
Fist of Five for decision-making
Assume positive intent
Be open to having guest spots for leading topics!
Communicating decisions / soliciting feedback
Do we want the same procedures for each OST? For example, contacting the listserv vs contacting the chairs directly.
It’s okay, depending on the nature of the conversation and the feedback to contact a chair/vice-chair directly, as well as to send to the entire list, when needed.
Add context and deadline (urgency) so they know what expectations are.