Page Comparison

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Background

Excluding a few exceptions, Resource Management requires all NZ bibliographic records to include OCLC numbers. It is common practice at the institutional zone level to create brief bib records for use in ordering. However, they are not shared with the network zone per policy. Because CDL Acquisitions works exclusively in the network zone, any brief bib records they create for orders must be in the network zone. Requiring CDL Acquisitions to wait for full bibliographic records or network zone inventory could frequently delay creating orders in Alma. The lack of timely order records would impact CDL Shared Collections' financial reports to campuses.

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When necessary, CDL Acquisitions will create a brief suppressed bibliographic record for ordering.

Ordering off Network Zone Inventory will likely occur when:

• A matching collection already exists in the Community Zone

• There is a 1:1 relationship between the electronic collection and order

• There is an easy grouping of e-inventory with an order

Possible scenarios for ordering off a brief bib include:

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• E-Inventory in the CZ is insufficient or unavailable at the time of order

• E-Inventory requires review or augmentation

• No inventory is purchased, for example Aeon

• Order includes many different collections, particularly when lumped into one payment by the vendor or by the recharge process.

• Other misc scenarios as proscribed by CDL workflow

Process

When creating a brief order bib, CDL Acquisitions will use a brief record template prefaced by CDL ACQ, which will include a 035 field of “This#record#is#not#for#cataloging” and 590 fields with. The 035 field will be left blank. 590 fields would include:

• “This record is for CDL Acquisitions use only with no OCLC# and suppressed. NO IZ editing. Do NOT use for cataloging.”

• “Use this record for both NZ and IZ POLs” .

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Related Decision

Local bibliographic data (5XX-9XX) - RM-CMOS has set aside MARC fields 927-929 for CDL Acquisitions' use.

Action Log