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Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Future SILS News

5

  • Scenario-planning sub-group for risk mitigation: Who leads?

  • Nothing shared externally until after Sept. 2020

2

Homepage blog

5

  • Any group can post, w/ moderation by Adrian Petrisor

  • Reminders to post by PM’s

  • Send all-cohort email after data cleanup blog is posted

  • Bi-weekly updates from Comms?

3

Meetings w/ group chairs

Prep for first mtg:
Resource Management Functional Group, 7/9 at 9:30am
Second:
Patron Data, 7/13, 10-10:30am

10

  • How to communicate your group’s initiatives and milestones to the cohort vs. UC Libraries vs. a general audience.

  • How you feel about the feedback you’re receiving, both within the cohort and from UC campuses through group representatives.

  • Are you pleased with your group’s Confluence space as a communications tool?

Send today

4

Town Hall Presentation

Finalize presentation

15

Ben Alkaly (Unlicensed) create slide deck

  • Intro w/ our backgrounds (2 min)

  • Our charge (top-level) (1 min)

  • Our work, week-to-week

    • Ops Leads, PM meetings

      • SILS News/All-Cohort emails (show ed cal)

      • Monitor Confluence for key decisions

  • How our work fits into the grand scheme of SILS Cohort (3 min)

    • Close collab. PMs, Program PM (Kaitlin)

      • Discuss workflows, timeline, upcoming benchmarks, how to best communicate them internally and externally

    • Supporting groups

      • Intro/fact-finding calls with chairs

        • Will make recommendations for comm. flow improvements based on feedback

        • Ensure they make full use of comms. channels (cohort emails, SILS news, blog, Confluence)

        • Our work, week-to-week

          • Ops Leads, PM

            • SILS News/All-Cohort emails

            • Plug for Ask-SILS

  • Always feel free to Slack us

5

Communicating from project to local groups

Where to document this?

10

Adrian Petrisor draft

5/14 meeting notes

6

Add Comm matrix/diagram to confluence

2

Adrian Petrisor

7

Parking Lot

Capture issues raised during the meeting that will be discussed another time.


5



- Rename shared governance and decisions



8

Total

57/60

Future agenda items

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