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Recording of Meeting
Meeting Recording:
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Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | Welcome! | Get the meeting started; review and understand the agenda; raise questions. Record the meeting if there are no objections | 5 | Claudia | Notetaker: Kate Tasker (Unlicensed) Next up: Krystal Boehlert (Unlicensed) | ||
| 2 | Updated Decision Tree | 15 | Question for group: do we want to include the path with the option to share all items, or outline the path for collection-level only? Noting green-filled boxes represent endpoints; gray-filled boxes are points where campuses would need to consider and implement their own decisions and workflows (DCFG would not provide recommendations on those gray box steps) Suggestion to include a legend once draft is finalized | Gabriela Montoya (Unlicensed) to add legend to finalized Decision Tree All members: provide any final feedback on Decision Tree and Companion Doc ASAP | |||
| 3 | Prepping for Phase 4 Handoff | 15 | Phase 4 Handoff Template needs to be completed. The template presumes the group has done a postmortem session first (Part 1 asks for summary of postmortem discussion) DCFG will need to fill out Handoff spreadsheet tab | All members: provide any comments on Google Drive clean-up ASAP Claudia Horning (Unlicensed) and Rachel Jaffe to do first draft of Phase 4 Handoff template (due Dec 3) | |||
| 4 | Housekeeping:
| 10 | We will need to hold the postmortem discussion next Monday 11/22 due to other scheduling needs Companion doc: received feedback that it would be helpful for doc to reflect the flow of the Decision Tree (which has been significantly edited) This would require a lot of revision. Looking for volunteers? | We will save the current version of the Companion Doc as “Version 1” in Google Drive, then create a copy (“Version 2”) to continue substantial editing If Companion Doc is not finished by end of Phase 4, we can include it as ongoing work in the Handoff template | Chrissy Rissmeyer (she/her) (Unlicensed) to set up a room in Retrium and lead the postmortem session Lisa Schiff (Unlicensed) and Jolene Beiser (Unlicensed) volunteered to help with editing the Companion Doc Claudia Horning (Unlicensed) will reach out to Discovery group to schedule a follow-up discussion (aim is to share an updated version of Decision Tree, and to talk about how Discovery and Digital Collections groups will continue working together after Phase 4 ends) | ||
| 5 | TOTAL | 45 |
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