Page Comparison

Ex Libris support

10 min5 minutes

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

• Points of concern from the latest reindexing (UCI, UCSD, UCM):

  • ensure that the jobs kick off at predetermined times and are not in hanging in pending status

All Chairs meeting update

• Discuss adding Adriana to the Signature Success Program

10 mins

Jackie

• Jackie is unable to make Friday meeting (9/15/23) - Caitlin and Sarah will attend

• LG meeting this week - Jackie is attending

  • talk about escalation of UCI CJK reindexing events post mortem

  • talk about lessons learned

  • no need for further escalation

  • pleased with stepping up after UCI events

  • recognize systemic ExL issues though

All Chairs meeting update

17 minutes

Caitlin/Jackie

• Contract negotiation team (Caitlin)

  • pulled original contracts and other original documentation - currently reviewing

  • acknowledged AC document is incomplete and will continue working on their own document

  • AC - strategic/success focused (broader view, advocacy with ExL)

  • negotiation team will have a narrower focus (areas of improvement)

    • Question for the contract negotiation team: Is the NZ doing what it promised or we hoped/think it should be doing?

    • Is the AFN filling our needs?

• AC (Caitlin)

  • continued to explore significant areas for advocacy

GRLN discussion (Full Request Slip)

• discuss ability to comply

14 minutes

Jackie

• (gender recognition lived name) need to be in compliance by meeting in December 2023

• preferred name should be used first, then legal name

  • Aeon is separate - should also be in compliance, need to discuss integration

  • provide a list for guidance, checklist of affected systems

  • do we need a point person to help organize? - Jackie

  • how to handle the change in different systems - just changes, fresh information load, retrospective?

Miscellaneous

4 minutes

• started with a query to Gem about ILL department names across campuses , lead to a question about what information is appropriate to request

  • Ask Gem to create a list of types of information and what permissions are needed

•  Caitlin Nelson to ask Gem about creating a list of types of information and what permissions are needed to obtain that information

Quarterly Reports

• discuss responses to the quarterly reports: OARM and EIMP

• discuss follow up and next steps

15 minutes

Jackie/Team

• Document for reference: OARMPT Interim Report

• EIMP - Phase 2 follow up needed

  • this team gave a heads up, but no action item yet

    • Should OT preemptively address an issue or wait for EIMP to present a conclusion and discuss it at that time? - pace our efforts

  • start with an acknowledgement of their updates and recommendations thus far

• OARM

  • when is their scope ending?

  • an update 3/4 of the way to the end would be ideal - time for us to assist and adjust

• suggestion for quarterly reports

  • ask for next steps or specific asks/tasks for OT

  • could submit the written reports, but follow up with a meeting in which to discuss the written report

    • invite Chairs for OARM and EIMP to a SILS OT meeting for further discussion

  • next reports will be in the fall

•  Caitlin Nelson will double check the charge/timeline for OARM and EIMP, create a spreadsheet with checkpoints/reminders, touch base with the Chairs for each committee

Executive Session

• Private Discussion

5 mins0 minutes

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

5 mins0 minutes

Team

• See proposed agenda here

• Add systems admin issues (challenges and gaps) - Jackie

• GRLN - preferred name to be mapped with first name/last name for all campuses? and all instances (Aeon, etc.)? kickoff by Greg/Jackie?

Parking Lot

Capture important topics for future discussion

5 mins0 minutes

Team

Total

45 mins55 minutes