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Roles: What are the duties needed to get the work done? Who will take notes? Who will keep meetings on track/time? Who is responsible for tracking actions?
Note-takingNotetaker: rotate among Step A members? rotate among attendees?
Facilitating meetings:
Tracking actions:monthly
Facilitator: agenda building (including estimated time for items), facilitating the meeting (Chair)
Timekeeper: keep people aware of time and help them use it productively (rotate monthly)
What are our expectations for working together? Create a list of statements that the team agrees to uphold. For example, ask yourself: How do we make this group a safe space for transparent discussion (knowing that it might become contentious, and avoid back-channeling)? What are our ground rules for meetings? How do we ensure everyone is engaged? How do we ensure everyone has a voice? How will we resolve disagreements?
PRINCIPLES OF PARTICIPATION [shamelessly stolen/tweaked from the UCLA Library’s Management Council]
BE HERE NOW
Be present, in person and in your attention.
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Our goals can only be achieved if we each strive to participate fully in our meetings. Be sure to do the readings. Be ready to discuss agenda items. Help build future meeting agendas. Leave space for everyone to participate. Follow-through on work commitments and let the Chair/team know when you are unable to meet a deadline because of changing circumstances.
RESPECT
Honest, candid, and thoughtful discussions are essential for our work. Keep an open mind. Respect each other’s time always.
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