| Item | Time | Who | Notes | Decisions | Actions | |
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1 | Welcome new members! | 5 minutes | Robin | Welcome Jackie Gosselar! OT Chair Welcome Melanie Poloff! Support Member | | | |
2 | SILS LG Roster and meeting structure discussion | 5-10 minutes | Robin | | | | |
3 | CJK reindexing project escalation request | 10 minutes | Everyone | Review email to SILS LG from the SILS/Ex Libris support team dated 7/17/23 | | Meeting on books on Tuesday, 7/25/23 | |
4 | Town Hall planning | 15 minutes | Everyone | | Town Hall on August 17, at 11am (updated via Slack on 7/25 to 11am due to conflict for UCB Library folks) UC Davis will set up the Webinar, Robin will coordinate Aislinn and Sarah H will be presenters. Anna can help coordinate Robin will write and send “Save the Date” via SILS News, and Sarah T will forward to DOC by July 28
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5 | SILS Governance Survey | 5 minutes | Anna, Aislinn | Follow-up item from 5-26-2023 meeting: communicate out to SILS cohort in advance of Town Hall a brief update on governance structure results with full report coming at Town Hall | | | |
6 | Data Privacy preliminary report | | Robin | Robin is following up on status of final report | | | |
7 | DOC update | 5-10 minutes | Sarah Troy | Alma Annual Statistics Analytics Project Team (AASA-PT) report DOC met on 7/18 3 new members: Dani Cook (UCSD), Nicole Capdarest-Arest (UCD), Kristin Antelman (UCSB--CoUL Liaison to DOC) CoUL Liaison provided an update from the 6/29-30 CoUL meeting SILS governance membership nominations due to DOC by Monday, 7/24 LAUC liaison to DOC may be adjusting term timeline (to July - June instead of September - August) DOC members debriefed on June conversation with CoUL UCB rep (Salwa Ismail) gave update on goings-on at UCB
quick update on how SILS nominations are going so far (7/24 deadline) | Sarah T. dropped information into agenda: Rec #5 Timing Endorsement Q #10Read report for highlights (melanie) Next step, Lynne, who is CoUL liaison, will take these recommendations back to the group.
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8 | OT update | 5-10 minutes | Jackie Gosselar | OT met on 7/12 Update from the AllChairs actions related to the SILS Membership Transition Subgroup – getting organized to start their reboot meetings with new members and new chairs CJK reindexing updates Quarterly reports to be discussed at next meeting: CDLNZ-PT report - sent out as a pre-read
Ad-hoc ExL support managers meeting on 7/18 OT SC meeting on 7/19 Opened up to all OT members to discuss reindexing issues from last weekend, concerns for the upcoming weekend, and schedule for reindex Compiled several more questions for Friday’s scheduled ExL support managers meeting, including confirmation on communication expectations (submitting all tickets related to the reindex as “system down,” calling the 24x7 hub to follow-up on unanswered tickets, etc., addressing misinformation supplied on tickets, and clarifying question about bib/user/POL indexes running in parallel or sequentially Plan to create a document outlining issues for LG/negotiation team for advocacy → draft document started
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9 | | 55 minutes | | | | | |
10 | Parking lot - things for us to keep an eye on | | | Alma Analytics Annual Statistics Project Team Data Privacy Project Team SILS Governance Assessment subgroup Operation Team favorite things
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