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Type of Decision | Criteria | Decision-making method How is the decision made? | Discussion method How is the decision introduced and discussed? | Possible relationship to RACI (see below for definition) Where does the buck stop? | |
|---|---|---|---|---|---|
 | “Little fish” |
| Supermajority is used to decide if the issue should be standardized. If yes, start with Consent agenda to make the decision. | Decision is summarized in advance of a meeting and shared via email or slack If no objection or call for discussion is raised, the decision is immediately approved at the deciding group’s next meeting. | Gets decided by responsible group; no further approval needed. |
 | “Medium fish” |
| Supermajority (same as above) Consent agenda (same as above) Engage in discussion and unpack complexities; then, when at or nearing the decision point, use the Fist-of-five to gauge agreement; if members are at a (3) or lower, they should discuss remaining For fist-of-five to pass: there should be no blocks (1) and at least 50% of quorum should be (4) or (5). It might not be necessary to take the fist-of-five vote twice. | Same as above, or If objections or concerns are raised, and they are not resolved, the item goes to a meeting for discussion. | Gets decided by responsible group, with consent from approving group |
 | “Big fish” |
| Fist-of-five (same as above) | Meeting | Recommended by responsible group; approved by approving group |
 | “Whale” |
| Fist-of-five (same as above) | Meeting | Recommended by responsible group; needs approval at the highest level |
See also: Decision Flow
SILS decision-making processes
(Excerpted from Shared Governance PDF, page 10)
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Supermajority, fist-of-five and consent agenda decision-making may also be employed by other SILS groups or for non-harmonization decisions made by the Policy & Practice groups. As noted, these processes represent a starting point; as work progresses and decisions are made, phase 4 groups will learn from this experience and potentially expand upon (or change) the decision-making processes outlined here, or pursue different decision-making approaches. Changes to decision-making processes should be clearly documented, both to confirm they are shared amongst group members and to make such changes visible to the entire cohort and UC Libraries community.
RACI
R = Responsible. Assigned to do the work
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