Page Comparison

Checkin/quick updates

0

All

SILS Service Manager (recurring)

15

Caitlin

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Lena

• Monitoring chat: Ben, Lena (wait until the end of the speakers talk/obvious pause)

• Track attendance: Lena

Topic for next meeting July 15:

• Decision template

• Comm Leads update? No.

Confirm roles

5

All

• Use same roles as last time.

•  Caitlin Nelson will add a summary of where we are at in determining who will have access to the vanguard IZ/NZ environment

Virtual town hall

Review presentation by Com Leads and PM Leads

Assign backup buddy?

Roles during town hall:

• Facilitate: Ben, Adrian

• Monitor chat: PMs

• Track attendance count: PMs

• Note-taking? Capture questions that could not be answered

30

All

Virtual town hall for UC staff?

Open up our Cohort town hall to anyone?

Replace DOC webinars with our own town hall series?

10

All

• HOLD FOR ADRIAN

• How often?

• What milestones should we align these webinars with? Or do we do them every quarter?

• Produce them ourselves?

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

0

Neil

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

5

All

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

Last SILS News was June 3 - time for another message: update on Vanguard.

Work in progress (Com Leads)

• Communication flows diagram

• Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu)

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town halls

• Meetings with chairs on their communication plans

FYI

Ben, Adrian

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report

FYI

Christine, Lena, Neil

Parking Lot

Total

55/60