| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Checkin/quick updates/anything from slack or email | | 5 | All | | | |
| 2 | SILS Service Manager (recurring) | | 5 | Caitlin | August is configuration and planning September is when we get our Alma and Primo environments and testing happens PMs are working with Marci on the timeline; working on planning for how much time is needed for testing, decision-making, data cleanup
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| 3 | Milestones to celebrate | | | | | | - Caitlin Nelson will reach out to Marci to see if there is an easy way to get aggregated data on number of records, etc. for the infographic.
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| 4 | (Ops Leads) Ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 10 | All | Ben and Adrian wrapped up chairs meetings. Weren’t able to get a meeting with SGTF; didn’t reach out to PPC separately. Compiling key takeaways and will make some recommendations. Basecamp is a challenge - some google doc parking lots to manage the workflow of getting things onto BC when only a few have access. ELGs varied widely in their work, approach and perspectives. At the next town hall (8/18)
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| 5 | SILS value prop Value prop and stakeholders: Resources: | Confirm our understanding of the assignment to take to Steering on 8/5. Review value prop talking points. | 20 | Ben, Adrian | | | |
| 6 | SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: Track attendance:
| Topic for next meeting Aug 12: Testing Alma and Primo in the vanguard Topic for co-chairs? Who can we invite to speak on testing in the vanguard? Confirm roles | 10 | All | | | |
| 7 | SILS project blog (recurring) | Items for the blog? | 0 | All | Include links to ILSDC blog posts IC meetings are a good source of information for blog - invite others to write about topics of interest that arise. Run a series “meet the local implementation team” IC reports about how they are working together. Do one every week. Some SILS Chairs best practices could go into a post (we use google shared drive to do x; decision pages)
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| 8 | Alma Training (recurring) | | 0 | Neil | | | |
| 9 | (COM) SILS Communications Calendar | Awareness of upcoming communications and anything needed | 0 | Ben, Adrian | | | |
| 10 | Work in progress (Com Leads) | Communication flows diagram Local implementation teams interviews in blog (see Local group structures from April 2020) Communicating from project to local groups (where to document this?) Blogs Virtual town hall for cohort Virtual town hall for all staff (start early Nov; quarterly) Meetings with chairs on their communication plans Create a calendar for milestones to celebrate and what’s involved Communicating the value of SILS
| FYI | Ben, Adrian | On 7/31 Lena asked on IC slack if anyone was NOT their group’s local implementation team chair. No one replied. I gave ICs a heads up COL would be interviewing them for a blog series. | | |
| 11 | Work in progress (PM Leads) | All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices Phase 3.5 report (in progress!!) timeline (extend beyond go-live), identify critical path & intense work periods
| FYI | Christine, Lena, Neil | | | |
| 12 | Parking Lot | | | | Premortem actions Review celebration milestones - Editorial calendar Talking points for co-chairs for TH (kudos to vanguard on milestone) | | |
| 13 | | Total | 50/50 | | | | |