2021-01-19 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

 10

All

• Xiaoli added to the FAQs

• Ben Alkaly (Unlicensed) and Adrian Petrisor will review the FAQ additions from Xiaoli and Claudia and update the doc on Confluence.

Editorial calendar (recurring)

10

Ben, Adrian

What’s on deck? Anything we need to think ahead about?

• Coming together to share experience and ask questions: UC Alma/Primo Google group. SILS Cohort message. (SILS TH on Feb 16 and email on Feb 17 )

SILS Town Hall meeting (recurring)

• Chairs talking points

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers (calendar of speakers)

• Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)

Future topics:

• Feb: Introduce “UC Library Search 101” deck

• Feb: Announce updated FAQ wiki page and offer to answer questions.

• March or May: MVP

• “Systemwide documentation of configuration specifications” (Lena to check with Carlo to learn more about this)

3rd Tuesdays: 2/16

Roles:

• PM update:

• Slides:

• MC:

• Chat: - use Com Leads channel

5

Com Leads

Town Hall for All

Communication channels slide (at each meeting)

• Q1: 1/25 11-12

  • Internal Training

  • Talk through naming process, thanks for feedback, etc.

  • Acknowledge that SILS may require greater bandwidth at cohort and local levels

• Q2: 4/19 11-12

  • EUOS

• Q3: 7/29 11-12

  • TBD (Post-go-live shared governance?)

Roles:

• PM update: Christine

• Slides: Ben

• MC: Adrian

• Chat: - use Com Leads channel

• Chat: sharing links , etc.- PMs

• Q&A (manage questions): Adrian will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed. PMs will help.

10

Com Leads

1. COL Welcome / Agenda

2. Chris update:

   • Talk through naming process, thanks for feedback, etc.

   • Acknowledging that SILS may require greater bandwidth at cohort and local levels

   • https://docs.google.com/document/d/1wuYApSlNuBnD9lXjJqSBempIXwlUumIY58V9_5rum0I/edit

3. PM update (Christine)

4. Coms update before Q&A (Review Coms channels slide. Msg: We’re adding a new channel.)

   1. Share at UC-wide TH: Here's some draft language for you to share with Ben about the UC Alma/Primo google group: 

      -----

      The UC Alma/Primo Google group is an email group that anyone from the UC system can join. This is a great avenue to ask Alma and Primo VE-related questions of your UC colleagues and to share workflows or exciting discoveries. As the SILS project continues and after SILS go-live in July 2021, we expect that this community will grow and the list will become more active. 

      To join the UC Alma/Primo google group, use this link: https://groups.google.com/a/ucsc.edu/d/forum/uc_alma-group and click on the blue "Join Group" button.

      ----

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

Parking Lot

Wrap up

5

All

Any actions or decisions missed?

Total

50/50