2021-01-26 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

 20

All

• Any interest in doing this? SILS communication plan presentation for CDL Program Council (topic: discuss how we communicate and engage) - no time for this now.

Editorial calendar (recurring)

10

Ben, Adrian

What’s on deck? Anything we need to think ahead about?

• Coordinate w/ the EUOS chairs on how to announce UC Library Search as the (hopefully) approved name.

  • EUOS is asking local coms folks to send a message by mid-Feb

  • SILS News & SILS Cohort from Com Leads - Monday

    • call it UC Library Search to patrons

    • will review comments during implementation

• Invite RMFG to talk about their journey at SILS Chairs? This would be a great deep dive “success story” for SILS cohort or SILS news. Share the best practices RMFG used in communicating and decision-making for future SGTF. - March SILS News?

• Coming together to share experience and ask questions: UC Alma/Primo Google group. SILS Cohort message. (SILS TH on Feb 16 and email on Feb 17 )

• Ben Alkaly (Unlicensed) and Adrian Petrisor will discuss RMFG success story for SILS News. Timing: March?

SILS Town Hall meeting (recurring)

• Chairs talking points

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers (calendar of speakers)

• Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)

Future topics:

• Feb: Introduce “UC Library Search 101” deck

• Feb: Announce updated FAQ wiki page and offer to answer questions.

• March or May: MVP

• “Systemwide documentation of configuration specifications” (Lena to check with Carlo to learn more about this)

3rd Tuesdays: 2/16

Roles:

• PM update:

• Slides:

• MC:

• Chat: - use Com Leads channel

5

Com Leads

Town Hall for All

Communication channels slide (at each meeting)

• Q2: 4/19 11-12

  • EUOS

• Q3: 7/29 11-12

  • TBD (Post-go-live shared governance?)

Roles:

• PM update:

• Slides:

• MC:

• Chat: - use Com Leads channel

• Chat: sharing links , etc.- PMs

• Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.

10

Com Leads

TH4All debrief https://uc-sils.atlassian.net/wiki/spaces/COL/pages/edit-v2/1149698254

• Reviewing key decisions or other “presentation” instead of doing Q&A -would this be more valuable?

• Complex questions were asked by cohort members. These should be handled in the cohort version of Town Hall.

• Best practice: Assign one person to each distinct role in answering questions.

• Consider having questions submitted in advance. Or asking chairs for questions that would be of broad interest. Goal: get questions of broad interest and be prepared with good answers.

• We noticed people left the TH during the Q&A period.

• Observation: It takes about 2 meetings to prepare for the TH4all. Let’s put it on our Com Leads agenda 2 meetings before the TH to allow sufficient time.

• Communications at the local level is an important compliment to the Townhalls. EUOS reps to ensure topics are covered locally.

Put THs on the Com Leads agenda 2 meetings before the TH

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

Parking Lot

Wrap up

5

All

Any actions or decisions missed?

Total

50/50