Attendees
Jo Anne Newyear-Ramirez, UC Berkeley
Xiaoli Li, UC Davis
John Philip Renaud, UC Irvine
John Riemer, UCLA
Jim Dooley, UC Merced
Tiffany Moxham, UC Riverside (note taker)
Aislinn Sotelo, UC San Diego
Lidia Uziel, UC Santa Barbara
Sarah Lindsey, UC Santa Cruz
Holly Eggleston, California Digital Library
Ilieva, Polina, UC San Francisco
Not attending
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | Update and checking | Discuss questions and upcoming milestones | 20 mins | Marcive: below are the notes from Marcive which I shared with the group last Oct: Each library is going to have to reach out to Charity Fleming at Charityf@marcive.com to cancel their subscription. She will work on providing pro-rated quotes for the libraries whose subscription ends before June 30th, and credits for the libraries who have renewed and their subscription runs past June 30th 2021. Here is info for each library: a. Davis will need a shortened subscription. b. Santa Barbara will also need a shortened subscription period, but their sub expires December 2020. c. Los Angeles, Riverside, Santa Cruz and San Diego all have subscriptions that expire June 30, 2021, so they just need to not renew their subscriptions when they receive a notice. They would just mark cancel on the form. They can also cancel now with Charity to avoid confusion with their purchasing office in the future. d. Berkeley can choose to ask for a prorated output for one month as their subscription expires May 2021. Or they can cancel like the others. e. Irvine and Merced can cancel and receive a credit or refund as their subscriptions run past the July 2021 date. f. Santa Cruz has a different subscription than the other libraries. They subscribe to the Enhanced GPO Database Service which also provides records for print and other tangible items. Their subscription also expires June 2021. They may want to continue that subscription for those records, but adjust their FDLP profile to remove electronic records as they would be receiving those with this merged account. GOBI: Each campus needs to work with GOBI to set up the process Do anyone know who the payment works? | |||
| 2 | CRL catalog | Questions
| 30 mins | John | CDI Collection List: CRL catalog is on the list The problem other EXL libraries have experienced: https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/41644846-add-ability-to-prevent-cdi-content-from-appearing | ||
| 3 | Homework | ||||||
| 4 | Parking lot | ||||||
| 5 | Total | 60/60 |
Meeting Discussion
Xiaoli: Goals and Philosophy
Acceptable quality - what level is acceptable
Limit manual work and multi-campus/CDL workload
Support Discovery
ETD is a unique UC collection and this should be considered in making decisions
Campus Perspectives
CDL (LISA): Agrees with goals. Provided some contextual thoughts
· EScholarship and OCLC – added confusion and complexity of materials
· Opportunity to ignore the intersection and instead think of “ideal” output
· We don’t have to have the OCLC connection gateway
· Happy for it not to continue – doesn’t need to be continued
· Don’t need to replicate what we have but need to think about ideal and what works for each campus
UCI: ETD’s are already streamlined with the digitization by ProQuest of 1965+ dissertation therefore importance is on big issues and not the occasional exception. Okay to accept some granularity loss for improved workflows.
UCB: Wants a UC collection that is streamlined and simply.
Re-iterated email about using edited ProQuest for NZ and suggestion to do edits in OCLC (later UCSD explained their timing issues around this option).
Expressed interest in understanding any duplication issues for patrons
UCM: Key desire is University affiliation (502 or equivalent) and ability to edit Master record
NOTE: university affiliation is in ProQuest data - how it shows in a catalog is about cross-walking
Xiaoli provided a local example of what their cross walk using ProQuest and template data could looks like and explained that the template information can be automatic
UCR: Changed their workflow in last year. Turned on CDI in 2018. Not adding any additional ETD data due to pragmatic workload balancing and issues around duplication (up to 4).
Main current workflow miss: Rich subject data including terms not yet in standards.
Must have: University affiliation
UCR/UCSC: Both happy to go with final workflow decisions
UCSB: no local MARC records- using MERRITT to ingest from PCI
UCSD: Edit local MARC records and then aim to get edited records into OCLC before OCLC harvests from e-scholarship otherwise they have duplication issues
UCSF: no ETD workflow. CDL handles it.
General Conversation
CDI records are different than MARC records
Escholarship every item as an affiliation
ETD in CDI do not show campus affiliation
CDI is what is found in OAI-PMH
Everyone wants the 502 affiliation to show in records
Escalation group is to look into bigger picture
Precise workflow should be decided elsewhere
Concern if we don’t put our then there will be a UC wide collection but we would lose University affiliation
Questions developed to determine decisions
What is the importance of OCLC records having only a UC collection status rather than a UC campus status?
A: All concur as long as 502 is in the record no problem
All have ETD submitted through ProQuest with student submitted metadata
Different campuses do different amounts of metadata improvement-are you willing to have a standardized output with an agreed conversion standardization?
A: YES
ACTION ITEM: Xiaoli to ask Resource Mgt functional group to create a standardized template for MARC record creation incorporated required fields. The template will utilize ProQuest XML fields and additional fields e.g. items to be added in template form such as institution. Xiaoli has a local example.
Once records are created then what?
Presumption of this question: Agreed standardized conversion template in place i.e. CDL ProQuest record information + some standardized information
If standardized: YES to placement in NZ and NOT IZ (no dissenters)
ACTION ITEM
Xiaoli: ask RMFG who and how this would be managed
Do we want Escholarship synchronization service with OCLC?
Aim to limit duplication so should stop Escholarship records to OCLC
A: NO we don’t want to keep doing this as long as we can use the MERRITT records in the standardized conversion as discussed
CDI: Central Discovery Index: Primo direct search: do we want to turn on escholarship?
Ex Libris harvests metatdata from e-scholarship for CDI
Thoughts: CDI search should be turned on for all other content that ETD is available there but there will be duplication it is about how that shows in the catalog that matters.
A: Yes we do!
Other
CDL: what about the other non-ETD material in escholarship for which metadata comes from authors directly: who is considering that?
A Public Services Escalation Group as part of OA discussions
Future agenda items
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