2021-04-06 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

10

All

• Consider backups for Confluence. Who would be responsible to do it? Is there an easy way to do it in Confluence?

• Adrian Petrisor will investigate backing up Confluence.

Midterm report

Final ready for SILS Steering and WG?

0

All

Hold for 4/13 meeting
Next steps?

“This month in SILS” PILOT

Start of the month talking points about SILS; release as a SILS News.

Workflow:

• Last week of the month: Ask via SILS Chairs slack channel - what’s your “need to know” (for library staff) for this month to share in SILS News? If you were speaking at a TH, what’s the one thing your group would want to share.(OK if you don’t have anything). Share answer in SILS Chairs slack (meet people where they are.)

  • SILS PM talking points

  • EUOS news releases talking points

• Com Leads refine it. Ready to go out on the first of the month as a SILS News.

• Reminder at the SILS chairs meeting.

Do we need this to be a recurring item on the Com Leads agenda to review the responses?

0

All

here’s the subscriber breakdown by campus for SILS News as of 4/6

• UCB 105

• UCLA 97

• UCSD 61

• UCI 44

• UCD 41

• CDL 32

• UCR 32

• UCSC 31

• UCSB 29

• UCM 13

• UCSF 9

Editorial calendar (recurring)

5

Ben, Adrian

What’s on deck? Anything we need to think ahead about?=

• SILS News needed on Alma/ Primo VE Authorization Configuration Completion?

• Should EUOS timeline PDF go out in SILS News? Yes, but not as a stand-alone post. Also mention the UC Library Search website.

• When should there by more SILS News about SGTF?

  • They are scheduled to deliver their package to CoUL in June, but will be presenting at the May TH (could be a sneak peak at the transition plan and org chart with the caveat that CoUL has not approved the package)

  • Move SGTF to July/August TH and make that one 90 minutes?

No need to report on integrations work in SILS News.

B&A to confirm with Danielle about presenting at May TH

• Ben Alkaly (Unlicensed) will confirm with Danielle about presenting at May TH

SILS Town Hall meeting (recurring)

• Chairs talking points

• Copy slide deck for reuse

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers (calendar of speakers)

• Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)

Future topics:

• Mar (EUOS): Introduce “UC Library Search 101” deck

• March or May: MVP

• “Systemwide documentation of configuration specifications”

3rd Tuesdays: 5/18

Roles:

• PM update:

• Slides:

• MC:

• Chat: (use Com Leads channel for offline convo)

0

Com Leads

Anything we need to think ahead about?

• Any questions submitted in advance?

What Changes Will UCLS Bring to Library Culture and Operations:

1. What is the general sentiment you’ve observed among local library staff, knowing a sea change in accessing materials across the UC is forthcoming?

2. What major changes will those inside and outside the Library experience with the migration away from Melvyl and other established Library systems?

3. How will the Network Zone impact the collaboration between the UC Libraries?

4. How have your groups ensured that important decisions are made with consideration of systemwide interests and input?

Town Hall for All

Communication channels slide (at each meeting)

• Q2: 4/19 11-12

  • EUOS

  • Roundtable on changes SILS will bring to library culture (Com Leads draft questions; Op Leads review questions; Com Leads send final questions by 4/12)

• Q3: 7/29 11-12

  • TBD (Post-go-live shared governance?)

Roles:

• PM update:

• Slides:

• MC:

• Chat: - use Com Leads channel

• Chat: sharing links , etc.- PMs

• Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.

5

Com Leads

• Please send the 4/19 invite for the TH so we get it on GW’s calendar. Chris is on vacation. Confirming this was done.

• PMs to post round table questions as they are asked to chat so participants can add to the conversation.

• https://docs.google.com/presentation/d/1ivyuOClPwQ4GaJQldjgbwB7fIUCE_zsMXZrfkJyV40s/edit#slide=id.ga613d4ae5c_0_7

• Panel will consist of:

  • John Riemer

  • Rikke Ogawa

  • Danelle Moon

  • Liz Miraglia

  • Someone from Fulfillment (hopefully)
    
    Topic: What Changes Will UCLS Bring to Library Culture and Operations:

    1. What is the general sentiment you’ve observed among local library staff, knowing a sea change in accessing materials across the UC is forthcoming?

    2. What major changes will those inside and outside the Library experience with the migration away from Melvyl and other established Library systems?

    3. How will the Network Zone impact the collaboration between the UC Libraries?

    4. How have your groups ensured that important decisions are made with consideration of systemwide interests and input?

• Ben Alkaly (Unlicensed) will send invite to GW & Robin.James@ucop.edu

• Ben Alkaly (Unlicensed) Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

Parking Lot

• In progress: Patron complaint escalation process message (Adrian). Next steps: draft the email to CoUL to share with their library staff.

  • escalation path

  • enough changing to send to all campuses (not just the new-to-Alma campuses)

Wrap up

0

All

Any actions or decisions missed?

Total

50/50