2021-04-16 SGTF agenda and notes

Welcome and announcements

Opportunity for brief announcements and notices.

00:05

Ginny, Aislinn, ALL

Feedback from DOC, re: roles and responsibilities table

High-level overview of DOC feedback/comments and update, re: whether the table is endorsed by DOC.

00:10

Alan, Donald, Felicia, Sarah T., Salwa

Feedback from SILS Chairs and WG, re: the discussion document and proposed ongoing structure

High-level overview and discussion of response from the SILS WG, including:

• Does WG endorse SGTF’s proposal to conclude phase 4 on Dec. 22, 2021?

• Does WG endorse SGTF’s proposal to charge a Transition Team? (If yes - who will scope and draft the charge?).

High-level overview and discussion of response from the SILS Chairs, including:

• Proposal to add an additional team to the ongoing structure in support of communications and internal training; recommendation to clarify that whether a dedicated systemwide team or an Operations Subteam – that provision of training (and identification of campus-specific training needs) is a local responsibility

• Proposal to have separate Acquisitions and eResources Operations Subteams

00:25

Aislinn, Ginny, (+all who attended those meetings)

Overview from WG:

• WG endorsed the SGTF proposal to conclude phase 4 on Dec. 22, 2021; the ongoing structure will then (officially) commence when the University re-opens in January.

• The WG has an action to submit the proposed phase 4 end date to CoUL, for finalization. This will be done at the CoUL April 23 meeting.

• WG endorsed the SGTF proposal to have a Transition Team. A WG/SGTF subgroup has been tasked to draft the charge - for WG and SGTF to review/endorse. Subgroup members are: Chris S., Aislinn, Donald and a PM (Lena or Christine). They’ll have a draft ready in May.

• The scope of work for the Transition Team (broadly): Planning and implementing onboarding for new teams (emphasizing the principles, best practices, responsibilities, expectations and PM/comms/consultation activities that have been critical to phase 4), a kick-off and other related activities.

• WG supports the phase 4 wrap-up and ongoing kick-start outlined in strawpersons A and B (no concerns/edits).

Plan for drafting charges for the ongoing, UCLAS-integrated SILS structure

SGTF to weigh in on the following proposal:

• The Ongoing Governance Subgroup will be asked to draft charges, based on the roles/responsibilities table and feedback recently received.

• The full task force will then be responsible for reviewing and refining the charges.

• 1-2 additional SGTF members are asked to join the subgroup (currently Felicia, Salwa, Sarah T. and Danielle)

  • Note: Sarah H. and Kevin have agreed to join 🥂

• Timeline -->

  • April 19-May 05: subgroup drafts charges based on roles/responsibilities table and recent feedback

  • May 07 SGTF meeting: review draft charges & determine further changes

  • May 24: distribute draft charges to WG for feedback and review at May 28 WG (AM) meeting

  • May 28 SGTF meeting: review WG feedback, plan for implementing changes

  • June 7: distribute revised charges to WG, for endorsement at June 14 WG meeting

  • June 14: distribute to CoUL & DOC for endorsement

00:10

Danielle

Total

00:50